Assistant

HA Consulting, a multidisciplinary professional services firm based in Peshawar, is seeking a motivated and detail-oriented Assistant / Assistant Engineer to join its team. The firm specializes in architecture, engineering, planning, project management, advisory, and technical consulting services for both public and private sector clients. The successful candidate will support the day-to-day operations of the Peshawar office while assisting consultants and project teams with administrative, technical, documentation, coordination, and project-related activities. This role requires a well-organized professional capable of managing office responsibilities and collaborating effectively with engineers, architects, planners, consultants, clients, and other stakeholders.

Key Responsibilities

- Manage schedules, correspondence, phone calls, emails, and appointments to ensure smooth office operations.
- Organize and maintain office records, documents, and project files systematically.
- Prepare basic reports, presentations, letters, minutes, and other correspondence as required.
- Coordinate meetings, appointments, and logistical arrangements efficiently.
- Maintain databases, registers, and records, assisting with data entry and information management.
- Receive and professionally coordinate with clients, visitors, and stakeholders.
- Support general office administration to facilitate uninterrupted workflow.
- Assist engineers, architects, planners, and project managers in various project-related activities.
- Support the preparation and compilation of technical reports, proposals, and presentations.
- Help collect, organize, and analyze project information and data to aid project progress.
- Coordinate project documentation and maintain proper filing systems.
- Assist in preparing project correspondence, meeting minutes, and action registers.
- Support field visits, surveys, meetings, and other project activities as needed.
- Facilitate communication and coordination among multidisciplinary team members and consultants.
- Assist with the preparation of tender/RFP documentation, submissions, and other consultancy-related documents.

Required Qualifications

- Bachelor’s degree (BSc/BE) in Civil, Mechanical, Electrical, or a relevant engineering discipline.
- Minimum of 4–5 years of relevant professional experience is preferred.
- Previous experience in administrative, office assistant, project assistant, or coordination roles is an advantage.
- Strong organizational and administrative skills with the ability to manage multiple tasks and meet deadlines.
- Proficiency in MS Word, Excel, and PowerPoint.
- Excellent written and verbal communication skills, including report writing and documentation.
- Ability to work independently with minimal supervision while maintaining confidentiality and professional integrity.
- Professional demeanor with clients and stakeholders, demonstrating a positive, proactive, and collaborative attitude.

Preferred Qualifications and Benefits

- A Master’s degree (MSc/MS) in a relevant field will be considered an advantage.
- Knowledge of relevant engineering or design software is a plus.
- Exposure to multidisciplinary engineering, architecture, and planning projects.
- Opportunity to work directly with consultants and project teams on diverse assignments.
- Professional learning and development opportunities within a collaborative working environment.
- Experience working on public- and private-sector consultancy assignments.

The position is full-time and based at HA Consulting’s Peshawar office, located at Kareemi Block, First Floor, Peshawar Tiles Centre, Acheni Chowk, Ring Road, Peshawar. This role offers a unique chance to contribute to impactful projects while developing professionally in a dynamic and supportive setting.