Assistant Private Secretary

National Telecommunication Corporation (NTC)

Pakistan

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Posted 3 days ago 11 views Report Job

PKR. 16 - 16/Month

This position involves providing comprehensive secretarial and administrative support to a senior officer within a government office. The role requires managing official correspondence, maintaining accurate records, coordinating schedules, and ensuring smooth communication both within and outside the department. The successful candidate will be responsible for handling confidential information with discretion and performing various office administration tasks to support efficient operations.

Key Responsibilities

- Draft, type, receive, and dispatch official letters, notifications, memos, and other documents to ensure timely communication.
- Maintain official files, registers, records, and correspondence, ensuring proper filing, tracking, and easy retrieval.
- Arrange meetings, appointments, official engagements, and reminders for the senior officer, managing the diary and schedule effectively.
- Prepare meeting agendas, circulate notices, record minutes, and follow up on decisions to ensure action points are addressed.
- Handle telephone calls, emails, visitors, and official communications professionally, representing the office with courtesy.
- Maintain confidential documents and ensure the safe custody of official records in compliance with office protocols.
- Liaise and coordinate with other departments, offices, and staff regarding official matters to facilitate smooth workflow.
- Monitor pending cases, prepare summaries and reports, and ensure timely submission of files to meet deadlines.
- Protect sensitive government information by adhering to confidentiality policies and applicable office procedures.
- Perform additional secretarial and administrative duties as assigned by the competent authority.

Required Qualifications

- Graduate degree is mandatory.
- Acceptable qualifications include Bachelor of Arts (BA), Bachelor of Commerce (B.Com 2 years), Bachelor of Science (BSc), Bachelor of Education (B.Ed.) in various durations, Bachelor of Technology (Pass), and a wide range of Associate Degrees in fields such as Accounting & Finance, Artificial Intelligence, Business Administration & Commerce, Computer Science, Computer Networking, Cybersecurity, Food Science & Technology, Information Technology Management, Media Communication Sciences, Public Administration, Software Engineering, Textile Design, Para-Legal Studies, among others.
- Maximum age limit for applicants is 33 years.

Grade and Vacancy

- The position is classified under BPS-16.
- There is one vacancy available.

Application Deadline

- Applications must be submitted by November 17, 2026.

This role offers an opportunity to contribute to government operations by ensuring efficient office management and communication. Candidates with strong organizational skills, attention to detail, and the ability to handle confidential information are encouraged to apply.