Assistant, Supply Chain (Order Processing)

We are seeking a detail-oriented and organized professional to manage the delivery and coordination of goods within our warehouse and supply chain operations. The ideal candidate will be responsible for ensuring smooth execution of order deliveries, maintaining accurate documentation, and liaising effectively with various internal departments and customers. This role requires strong communication skills and the ability to handle multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

- Issue delivery orders to facilitate the removal of goods from the warehouse, including preparing delivery challans and gate passes for customer shipments.
- Assist front-end customers at the counter and coordinate with the finance team regarding payments and the sales order (S.O) department concerning order status.
- Communicate and collaborate with relevant departments such as sales order, finance, billing, inventory, and sales to ensure timely and accurate order execution and delivery.
- Verify delivery instructions on transaction forms and forward delivery documents to the packing department for dispatch.
- Send daily pending stock emails to the inventory department to arrange unavailable items and notify concerned sales personnel to execute orders once stock arrives.
- Maintain and reconcile monthly cargo details with bills received from cargo companies to ensure accuracy.
- Manage filing and documentation related to maintenance items, including sending goods to the maintenance department and processing returned goods from customers.
- Ensure all delivery challans are submitted to the billing department in accordance with the ERP DC Ledger.
- Issue Stock Transfer Orders (STO) and hand them over to the dispatch department for shipment to regional and liaison offices.
- Keep proper records of transaction forms and related documents for audit and reference purposes.
- Coordinate with customers to obtain confirmation of material receipt via email for goods dispatched directly through cargo.
- Complete additional assignments as directed by the supervisor within the given timelines.

Required Qualifications

- Bachelor’s degree in Commerce (B.Com), Master’s degree, or equivalent; specialization in supply chain management is preferred.
- A minimum of 3 to 5 years of experience in a similar role involving inventory and supply chain operations.
- Strong understanding of inventory management principles and supply chain processes.

Required Skills

- Proficiency in ERP software for managing delivery and inventory transactions.
- Advanced skills in Microsoft Office applications, particularly MS Excel, to handle data and reporting efficiently.

Compensation and Work Location

The position offers a monthly salary range of Rs 25,000 to Rs 50,000. This is an in-person role requiring the candidate to work onsite.

This opportunity is ideal for candidates looking to leverage their supply chain and inventory management expertise in a dynamic environment, contributing to operational efficiency and customer satisfaction.