Assistant to CEO

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the CEO. This role involves managing the CEO’s schedule, coordinating meetings, facilitating communication across departments, and assisting with business development activities. The ideal candidate will be adept at handling confidential information, preparing reports, and ensuring smooth operational workflows. This position requires strong multitasking abilities and excellent communication skills to effectively support senior management and contribute to the company’s success.

Key Responsibilities

- Executive Support: Manage the CEO’s calendar by scheduling meetings, coordinating appointments, and arranging travel as needed to optimize time and productivity.

- Meeting Coordination: Prepare agendas, attend meetings when required, document Minutes of Meetings (MoM), and track action items to ensure timely follow-up and completion.

- Operations Coordination: Oversee daily operational activities by liaising with department heads, monitoring progress, and escalating issues to the CEO when necessary.

- Business Development Support: Assist in executing business development initiatives by coordinating with sales and business development teams on leads, proposals, and follow-ups.

- Reporting and Documentation: Prepare periodic reports, dashboards, presentations, and departmental updates for management review to support informed decision-making.

- Email and Communication Management: Manage the CEO’s inbox by drafting professional correspondence, prioritizing communications, and ensuring timely responses.

- Cross-Functional Coordination: Facilitate effective communication between departments to align priorities, deadlines, and business objectives.

- Confidentiality: Handle sensitive business and executive information with the utmost discretion and professionalism.

- Task and Deadline Tracking: Maintain trackers for ongoing projects, assignments, and management decisions to ensure deadlines are met.

Required Qualifications

- Bachelor’s degree in Business Administration, Management, or a related field; an MBA is preferred.

- 2 to 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior management.

- Experience in operations coordination or business development support is advantageous.

- Prior experience in a BPO or call center environment is preferred.

- Excellent verbal and written communication skills.

- Strong organizational, multitasking, and time-management capabilities.

- Proficiency in MS Office applications, especially Excel and PowerPoint, or Google Workspace.

- Ability to prepare detailed reports, maintain trackers, and manage multiple priorities simultaneously.

- Strong problem-solving skills with keen attention to detail.

- Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications and Benefits

- Expertise in executive assistance and calendar management.

- Experience in operations and business development coordination.

- Skilled in meeting management and documenting Minutes of Meetings (MoM).

- Proficiency in creating reports, dashboards, and other documentation.

- Effective email and stakeholder management skills.

- Strong follow-up and task tracking abilities.

- Familiarity with Microsoft Excel and PowerPoint.

- Exposure to BPO or call center operations.

Compensation

The salary range for this position is Rs 50,000 to Rs 100,000 per month.

Work Location

This is an in-person role requiring the candidate to work onsite.

If you are a detail-oriented professional with a passion for supporting executive leadership and driving operational efficiency, we encourage you to apply.