Assistant to Senior Manager

FAJ IT Solutions is looking for a highly organized and proactive Executive Assistant to provide comprehensive support to the Senior Manager. This role involves managing both administrative and personal tasks to ensure efficient daily operations, effective time management, and smooth communication between internal teams and external partners. The ideal candidate will be discreet, detail-oriented, and capable of handling sensitive information while thriving in a fast-paced executive environment. This position requires in-person attendance and is based in Islamabad.

Key Responsibilities
- Act as the primary point of contact between the Senior Manager and internal/external stakeholders.
- Manage the Senior Manager’s calendar by scheduling appointments, meetings, and travel arrangements.
- Handle confidential documents and communications with the highest level of discretion.
- Prepare reports, presentations, briefs, and meeting agendas as needed.
- Coordinate meetings, take minutes, and ensure timely follow-up on action items.
- Assist with both personal and professional administrative duties.
- Support daily executive operations to meet deadlines and prioritize tasks effectively.
- Collaborate with various departments to maintain alignment on key projects and timelines.
- Manage emails, correspondence, and documentation on behalf of the Senior Manager when required.
- Provide logistical support and coordinate with other operational assistants to ensure smooth service delivery.
- Regularly update personnel contact details in consultation with relevant units.

Required Qualifications
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar role is essential.
- Exceptional organizational skills with strong time management and multitasking abilities.
- Excellent written and verbal communication skills in English.
- High level of professionalism, confidentiality, and integrity.
- Ability to work independently and adapt to shifting priorities.
- Strong interpersonal skills to effectively coordinate across teams.

Technical Skills
- Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
- Experience with calendar management, email systems, and collaboration tools.
- Ability to prepare professional presentations and reports.
- Familiarity with video conferencing platforms such as Zoom, Google Meet, and Microsoft Teams.

Work Location and Compensation
This is an in-person role based in Islamabad. The monthly salary ranges from Rs38,000 to Rs60,000, depending on experience and qualifications. FAJ IT Solutions offers a dynamic work environment where the Executive Assistant will play a vital role in supporting senior leadership and contributing to the company’s operational success.