Associate, Human Resources

The Associate, Human Resources at Aga Khan University (AKU) in Karachi will play a vital role in supporting the full employee lifecycle, from onboarding through to separation. This position involves providing administrative and operational support to HR Business Partners, Centers of Excellence, and other business units by managing transactional HR activities. The Associate will ensure smooth coordination of hiring formalities, contract management, and compliance with institutional HR practices while maintaining effective communication with relevant stakeholders.

Key Responsibilities:
- Support and facilitate the seamless transition of all onboarding activities, ensuring timely completion of pre-joining formalities.
- Assist with bulk hiring processes, leveraging prior experience where applicable.
- Coordinate pre-employment medical examinations (PEME) efficiently and ensure timely scheduling.
- Maintain accurate and up-to-date employee data within the Human Resource Management System (HRMS).
- Collaborate with relevant departments to ensure all pre-employment requirements are fulfilled before candidate joining.
- Keep business units informed about the progress of onboarding and related HR activities.
- Support the timely preparation and delivery of employment contracts for appointments, promotions, transfers, changes in job status, post-retirement contracts, and allowance adjustments.
- Utilize and maintain an updated library of employment contract templates and formats.
- Participate actively in learning and development initiatives as directed by line management.
- Contribute insights toward the development, implementation, and continuous improvement of AKU’s HR practices framework.
- Stay informed on current market practices, trends, and regulatory requirements relevant to HR operations.
- Ensure effective communication with all relevant internal and external stakeholders.

Required Qualifications:
- Bachelor’s degree in Business Administration, Psychology, or a related field.
- Minimum of 2 to 3 years of proven experience providing HR administrative support within a large, multi-site, and multi-disciplinary organization.
- Demonstrated ability to prioritize tasks and meet tight deadlines to achieve organizational goals.
- Experience supporting HR processes such as recruitment, onboarding, and employee experience management.
- Strong communication skills, both written and verbal, with the ability to convey information clearly and appropriately at all organizational levels.
- Commitment to continuous professional development and staying current with best practices in HR.
- Proficiency in Microsoft Office applications.

Comprehensive employment reference checks will be conducted as part of the hiring process. This position is offered on a close-ended contractual basis.

Aga Khan University is an equal opportunity employer committed to fostering a diverse and inclusive workplace. The institution upholds high standards for safeguarding and promoting respectful relationships among its diverse workforce and stakeholders, including vulnerable groups. Candidates who share this commitment to diversity and integrity are encouraged to apply.