Bid & Proposal Specialist

M&M Sales & Marketing is a specialist in outsourcing high-performance sales teams to help organizations scale and grow efficiently. Utilizing data-driven strategies and experienced sales professionals, the company focuses on generating high-quality leads and converting them into revenue for B2B clients. Currently, M&M Sales Services is looking for an experienced Bid & Proposal Specialist to manage the entire lifecycle of RFPs, RFQs, tenders, subcontracting opportunities, and strategic partnerships on behalf of one of their clients. This role involves identifying and qualifying opportunities, engaging with prime contractors and partners, coordinating proposal contributors, preparing compliant submissions, and handling post-submission follow-ups.

Key Responsibilities:
- Identify relevant RFPs, RFQs, RFIs, and subcontracting opportunities.
- Monitor procurement portals and verify opportunities through official sources.
- Assess requirements and provide bid/no-bid recommendations.
- Build and maintain detailed RFP and tender records.
- Prepare compliance matrices, proposal plans, and submission schedules.
- Write and edit both technical and commercial proposal content.
- Coordinate inputs from management and partner teams to ensure cohesive submissions.
- Verify eligibility criteria, certifications, references, and mandatory documentation.
- Ensure proposals meet formatting, submission, and deadline requirements.
- Manage clarifications, presentations, and follow-up activities after submission.
- Maintain accurate opportunity records and produce weekly pipeline reports.
- Conduct lessons-learned reviews following major submissions to improve future processes.

Required Qualifications:
- Bachelor’s degree in business, technology, communications, or a related field.
- Minimum of two years’ experience in proposals, tenders, business development, or partnerships.
- Proven track record managing RFP, RFQ, or tender submissions.
- Excellent English writing and editing skills.
- Strong research, organizational, and deadline-management capabilities.
- Experience coordinating inputs from both technical and commercial stakeholders.
- Confidence in engaging with prime contractors and potential partners.
- Exceptional attention to detail and a high level of professional integrity.

Preferred Qualifications:
- Knowledge of the security or staffing industry.
- Experience with international procurement processes, particularly in the USA and Canada.
- Familiarity with bid and tender portals such as Bids & Tenders, Biddingo, and Ariba Sourcing.

This role offers the opportunity to work in a dynamic environment where strategic thinking and detailed execution are key to winning competitive bids and fostering valuable partnerships. Candidates who thrive in fast-paced, deadline-driven settings and have a passion for proposal management will find this position rewarding.