Site Operation Officer

The Site Operation Officer at Biocos plays a critical role in ensuring the effective management of warehouse operations, inventory control, and quality assurance processes. This position is responsible for maintaining accurate inventory records through the companys computerized management systems, conducting thorough physical stock verifications, and performing quality inspections on incoming, stored, and outgoing materials. The officer works closely with multiple departments including warehouse, production, procurement, and dispatch teams to ensure the integrity and quality of all inventory items. Accuracy, attention to detail, and strong coordination skills are essential to succeed in this fast-paced environment. As a team leader, the Site Operation Officer oversees a small group of two team members, providing guidance and support to maintain high standards of operational efficiency and quality compliance. The role demands strong organizational and communication abilities to effectively manage vendor and contractor relationships, ensure adherence to warehouse safety and cleanliness standards, and promptly resolve inventory or quality discrepancies. The successful candidate will have hands-on experience with ERP or inventory management systems, preferably Odoo, and a solid understanding of stock rotation methods such as FIFO and FEFO.
Responsibilities

• Maintain and update comprehensive inventory records in the companys ERP/inventory management system with timely and accurate documentation of all stock movements, including receipts, transfers, and issuances.
• Conduct regular physical stock counts and reconcile discrepancies between system data and actual inventory to ensure accurate stock levels are maintained at all times.
• Perform detailed quality inspections on incoming raw materials, packaging materials, and finished goods, verifying specifications, labeling, batch numbers, expiry dates, and packaging integrity against established standards.
• Identify, segregate, and report defective, damaged, expired, or non-conforming stock to prevent compromised products from entering the supply chain.
• Coordinate with quality assurance, production, and warehouse teams to resolve quality-related concerns and facilitate smooth material flow through the warehouse.
• Monitor warehouse operations to enforce compliance with established procedures including proper labeling, organization, stock rotation practices (FIFO/FEFO), storage conditions, and cleanliness.
• Generate daily inventory and quality control reports detailing stock movements, discrepancies, quality issues, and stock adjustments to keep management informed and support decision-making.
• Supervise and mentor a team of two personnel, ensuring task allocation, performance tracking, and adherence to operational protocols are efficiently managed.
• Collaborate with procurement and production teams to manage stock availability, anticipate material shortages, and ensure timely replenishment, thereby supporting uninterrupted production schedules.
• Oversee documentation accuracy for all inventory transactions and ensure adherence to internal control policies and audit requirements.
• Maintain detailed records relating to rejected stock, damaged goods, and expired materials, facilitating compliance with company policies and regulatory standards.
• Engage with vendors, contractors, and service providers to monitor delivery schedules, material quality, and contract fulfillment relevant to warehouse operations.
• Implement continuous process improvements aimed at minimizing stock losses, optimizing inventory accuracy, and enhancing overall warehouse operational efficiency.