Procurement Clerk

The Procurement Clerk at BNA plays a critical role in managing and supporting the organization's procurement processes within defence procurement and related government ministries. With a strong emphasis on adherence to established procedures, this position requires extensive experience in handling purchase requisitions, procurement documentation, and order tracking. The role is responsible for maintaining accuracy and transparency in procurement activities, ensuring compliance with tendering and enlistment protocols, and facilitating effective communication with vendors and government entities. A background of at least 20 years in procurement, particularly within defence sectors and government organizations, is essential for success in this role. This role does not involve team management but demands high attention to detail, organizational skills, and proficiency with various procurement and record management systems. The Procurement Clerk will be accountable for processing purchase orders, administering RFQ/RFP documents, and using tools such as SAP Ariba and Microsoft Excel to support the procurement lifecycle. This position contributes directly to the timely and efficient acquisition of goods and services while ensuring full compliance with regulatory and procedural requirements inherent to defence and governmental procurement environments.
Responsibilities

Process purchase requisitions accurately, verifying completeness and compliance with organizational and regulatory standards.
Prepare and track purchase orders to ensure timely procurement of goods and services, maintaining detailed records throughout the process.
Administer Request for Quotation (RFQ) and Request for Proposal (RFP) documentation, ensuring all necessary information is complete and easily accessible.
Maintain and update procurement documentation, including tendering and enlistment files, according to government and defence procurement protocols.
Manage spreadsheet data entry and record management to support procurement tracking and reporting activities.
Use procurement software such as SAP Ariba to facilitate purchase order processing and vendor management.
Ensure procurement activities adhere strictly to defence ministry and government organization policies and procedures for transparency and accountability.
Coordinate communication with vendors, suppliers, and internal departments to resolve procurement-related queries and issues efficiently.
Assist with the preparation and submission of procurement reports and compliance documentation required by senior management and government regulators.
Maintain confidentiality and security of sensitive procurement information relevant to defence and governmental operations.
Continuously review procurement processes to identify gaps or inefficiencies and recommend improvements aligned with organizational goals.
Support auditing activities by providing procurement records and responding to inquiries from internal or external auditors.