Accounts Payable Officer

The Accounts Payable Officer is responsible for managing the organization's accounts payable process, ensuring accurate and timely payments to vendors and suppliers. This role involves verifying and processing invoices, reconciling accounts, and maintaining records of financial transactions. The Accounts Payable Officer plays a crucial role in maintaining positive relationships with vendors while adhering to internal controls and financial policies.

Key Responsibilities:

Invoice Processing:

Receive and review invoices from vendors for accuracy, completeness, and authorization.
Enter invoice details into the accounting system accurately and in a timely manner.
Ensure proper coding and classification of expenses according to the chart of accounts.

Payment Processing:

Prepare payment batches for approval and processing, including checks, electronic transfers.
Coordinate with internal stakeholders to obtain necessary approvals for payments.
Monitor payment due dates and ensure timely disbursement of funds to vendors.

Vendor Management:

Maintain vendor accounts and contact information in the accounting system.
Respond to vendor inquiries regarding payment status and resolve discrepancies or issues promptly.
Collaborate with purchasing and procurement teams to address vendor-related issues and optimize payment processes.

Reconciliation and Reporting:

Reconcile accounts payable transactions with vendor statements and general ledger accounts.
Prepare and distribute periodic reports on accounts payable aging, outstanding invoices, and payment status.
Assist in month-end and year-end closing processes by providing accurate and complete financial data.

Compliance and Internal Controls:

Ensure compliance with company policies, accounting standards, and regulatory requirements.
Implement and maintain internal controls to safeguard company assets and prevent fraud or errors.
Participate in audits and assist auditors in providing necessary documentation and explanations.
Ability to work independently with minimal supervision and as part of a team.