Candidate Coordinator

We are seeking a detail-oriented Candidate Coordinator to support our recruiting team by managing candidate communications and interview scheduling. In this role, you will use an applicant tracking system like Workable to maintain organized candidate lists and update task statuses. You will also utilize scheduling tools such as Google Calendar to ensure interview plans are clear and conflict-free. Your daily activities will include confirming interview details with candidates, arranging suitable interview times, and keeping candidate information accurate to help recruiters prepare effectively. This fully remote position offers a monthly base salary with additional bonus opportunities and involves working primarily via phone and digital tools.

Key Responsibilities

- Review interview calendars alongside assigned candidate and task lists, ensuring open interview slots before making calls or adjusting bookings.
- Prepare clear, up-to-date candidate lists for recruiters, including current stages, relevant notes, and next steps.
- Contact candidates through a business phone system (e.g., Aircall) to confirm interview details, provide reminders, and clarify any missing information.
- Schedule interviews that accommodate both candidates and recruiters, confirm bookings, explain attendance procedures, and reschedule when necessary.
- Update candidate records promptly after each interaction, documenting outcomes and next actions for recruiter follow-up.
- Respond to straightforward candidate inquiries using approved information, escalating any unclear or complex questions to the recruiting team lead.
- Maintain clean candidate lists by identifying incorrect numbers, duplicate entries, and withdrawals, ensuring each candidate’s status is clear.
- Prepare concise daily summaries of calls, bookings, and missed interviews, highlighting unresolved tasks for the recruiting team’s attention.
- Protect candidate privacy by sharing only relevant notes with recruiters and handling sensitive information responsibly.
- Ensure high-quality work through accurate data entry, polite communication, and timely follow-up, reviewing updates before marking tasks complete.

Required Qualifications

- Professional spoken and written English skills, as most communication is with candidates and teams based in the United States.
- Access to a computer, mobile phone, stable internet connection, and reliable electricity to support remote work.
- No prior recruiting experience required; however, experience in phone-based customer service, scheduling, or administrative roles is preferred.
- A calm and friendly phone manner, with the ability to explain interview steps clearly and concisely.
- Willingness to learn and follow procedures within an applicant tracking system such as Workable.
- Comfort using a business phone system like Aircall, including managing call notes and return-call tasks.
- Ability to use scheduling tools such as Google Calendar to check availability and prevent overlapping appointments.
- Attention to detail when handling names, dates, interview information, and written notes, including verifying unclear details before updating records.
- Respect for candidate confidentiality and readiness to seek guidance from the recruiting team lead when instructions are unclear.

Preferred Qualifications and Benefits

- This is a fully remote role, allowing you to work from home while supporting candidates through organized phone communication.
- Structured onboarding and training will be provided on the applicant tracking system, business phone system, and scheduling tools.
- Regular check-ins with the team lead offer opportunities to discuss questions, receive feedback, and improve coordination skills.
- Growth opportunities exist within the team as you gain confidence managing candidate calls, interview calendars, and accurate data updates.
- Bonus opportunities are available in addition to the monthly base salary.

The monthly salary range for this position is PKR 60,080 to PKR 144,300. If you are organized, communicative, and eager to support a dynamic recruiting team, this role offers a great opportunity to develop your skills in a remote work environment.