Client Communication & Recruiting Coordinator

We are seeking a highly organized and professional Client Communication & Recruiting Coordinator to serve as the primary liaison between our recruiting team and clients. This role goes beyond administrative support, requiring ownership and proactive management of client communications, candidate submissions, interview coordination, and daily recruiting activities. The ideal candidate will ensure seamless follow-up, maintain clear communication channels, and prevent any tasks from being overlooked.

Key Responsibilities

- Monitor and manage incoming client emails, responding professionally to routine inquiries.
- Track unanswered emails and outstanding client requests to ensure timely follow-up.
- Coordinate candidate interviews by liaising between clients and recruiters.
- Request interview feedback and hiring updates from clients.
- Maintain accurate records of client conversations and next steps.
- Communicate new client requirements and important feedback promptly to recruiters.
- Prepare candidate submission emails and other client-facing communications.
- Follow up on recruiting agreements and required documentation.
- Escalate sensitive or critical issues to management as needed.
- Participate in daily operational check-ins to help prioritize urgent client or position needs.
- Assist management in identifying clients or roles requiring immediate attention.

Additional Support Tasks

- Prepare client follow-up emails and update recruiting trackers.
- Organize candidate submissions and maintain client information.
- Schedule meetings and track interviews.
- Coordinate communication among multiple recruiters.
- Identify and address communication gaps before they escalate.

Required Qualifications

- Excellent written and verbal English communication skills.
- Strong professional email-writing ability.
- Highly organized and detail-oriented with strong follow-up skills.
- Sound judgment when interacting with clients, executives, hiring managers, recruiters, and candidates.
- Ability to manage a busy inbox without missing critical messages.
- Capable of prioritizing urgent versus non-urgent requests effectively.
- Reliable computer and stable high-speed internet connection.
- Self-motivated with the ability to work independently and take ownership.
- Comfortable working in a fast-paced environment with shifting priorities.

Preferred Qualifications and Benefits

Previous experience in recruiting, staffing, customer success, account management, executive assistance, sales coordination, or client communication is strongly preferred. This fully remote, full-time position offers a high level of responsibility and trust, with direct communication lines to company leadership. There is significant opportunity for growth into larger recruiting operations or client management roles.

Compensation is competitive and commensurate with experience, with additional performance-based incentives available. We are looking for someone who proactively addresses unanswered emails, pending interviews, or client requests without needing reminders, ensuring nothing falls through the cracks.

If you are an organized professional who thrives on clear communication and ownership in a dynamic recruiting environment, we encourage you to apply by submitting your resume along with a brief introduction outlining your experience managing client communications, recruiting operations, or professional business correspondence.