Computer Operator / Admin Assistant

We are seeking a detail-oriented Computer Operator / Admin Assistant to support the daily administrative functions of our organization. This role involves managing document processing, data entry, correspondence, procurement, and overall office coordination to ensure smooth operations within the Administration department. The ideal candidate will be proactive, organized, and capable of handling multiple tasks efficiently while maintaining high standards of accuracy and professionalism.

Key Responsibilities

- Prepare and process routine letters, memos, emails, and official correspondence promptly and accurately.
- Manage incoming and outgoing documents, including scanning, printing, photocopying, dispatch, and maintaining records.
- Maintain both physical and electronic filing systems, ensuring proper document control and easy retrieval.
- Upload and update documents regularly in the Document Management System (DMS).
- Maintain staff records, IT inventory, and other administrative databases with accuracy.
- Prepare Purchase Orders and liaise with vendors and suppliers to fulfill office requirements.
- Oversee inventory management for stationery, pantry, grocery, and general office supplies.
- Review vendor invoices and coordinate with the Accounts/Finance department for timely payments.
- Draft appointment letters, offer letters, certificates, and other HR-related documents as required.
- Coordinate with site teams and external service providers to meet administrative needs.
- Monitor office utilities, facilities, vehicles, and maintenance activities to ensure smooth functioning.
- Maintain records of vehicles and equipment, arranging servicing and repairs when necessary.
- Assist with travel, hotel, and transportation arrangements for senior staff members.
- Provide general administrative support to the Administration Department to facilitate efficient office workflow.

Required Qualifications

- Bachelor’s degree or an equivalent qualification.
- Proficient computer skills, especially in MS Office applications such as Word, Excel, and Outlook.
- Strong documentation and record-keeping abilities.
- Effective written and verbal communication skills.
- Ability to manage multiple administrative tasks efficiently and prioritize workload.
- Previous experience in an administrative or office support role is preferred.

Work Location: This position requires the candidate to work on-site.

This role offers an excellent opportunity to contribute to the smooth running of administrative operations within a dynamic environment. Candidates with a keen eye for detail and a commitment to organizational efficiency will thrive in this position.