Corporate Affairs Specialist

ACE Money Transfer, a UK-based multinational headquartered in Manchester, provides online remittance services across 28 countries including the UK, Europe, Canada, and Australia. The company enables individuals to send money internationally to over 100 countries. We are seeking a dedicated professional to support the Legal Manager and Company Secretary by managing corporate governance, statutory compliance, and board-related activities. This role involves handling documentation, tracking key processes, and ensuring smooth administrative coordination within the governance framework.

Key Responsibilities

Board & Committee Support: Assist in scheduling board and committee meetings, prepare and format board packs, and ensure timely compilation and circulation of documents. Take draft minutes during meetings and support the formatting of final versions. Maintain meeting records, attendance logs, and action trackers.

Governance & Compliance Support: Maintain governance calendars for Ireland and the UK, track compliance deadlines, and send reminders to relevant stakeholders. Assist in preparing governance reports and updates, and support the coordination of board evaluations and governance reviews.

Statutory Filings & Corporate Records: Assist with the preparation and submission of statutory filings such as CRO filings. Maintain and update statutory registers including directors and shareholders. Ensure corporate records are accurate, organized, and up to date, supporting the maintenance of document repositories and filing systems.

Legal & Documentation Support: Draft basic corporate documents including board resolutions, meeting minutes, and standard forms/templates. Track document status and follow up on pending approvals. Maintain logs of legal and governance documentation. Assist in coordinating the drafting and review of corporate policies, maintain central records of all policies at both Group and entity levels, and track policy renewals, approvals, and version control.

Risk & Compliance Tracking: Maintain governance trackers such as compliance logs and risk registers. Follow up on outstanding actions with internal stakeholders and escalate overdue items to the Company Secretary when necessary.

Stakeholder Coordination: Coordinate with internal departments to gather governance inputs. Log and track queries from auditors, regulators, and internal teams, ensuring responses are followed up and documented appropriately.

Reporting & Administration: Assist in preparing periodic governance and compliance reports. Maintain reporting schedules aligned with board timelines and ensure accuracy and completeness of all documentation.

Process & Documentation Management: Maintain standard templates for governance documentation, ensure proper version control and document organization. Support continuous improvement of administrative processes and assist the Company Secretary in maintaining custody of all governance and policy documentation, ensuring accurate record-keeping and accessibility.

Required Qualifications

Education: Bachelor’s degree in Business Administration, Law, Finance, or a related field. Progressing towards or committed to pursuing a Company Secretary or governance-related qualification is desirable.

Experience: 3–4 years of experience in Corporate Governance, Company Secretarial support, Legal, or Compliance roles. Experience working in a structured, deadline-driven corporate environment with proven ability to handle documentation, trackers, and coordination of multiple tasks.

Technical Skills: Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Excellent document formatting and professional writing skills. Working knowledge of corporate governance and compliance processes. Experience managing trackers, logs, and calendars with high accuracy. Strong document management and record-keeping skills.

Soft Skills: Exceptional organizational and time management abilities with the capacity to manage multiple deadlines. High attention to detail and accuracy. Strong ownership mindset with the ability to work independently. Confident in coordinating and following up with stakeholders. Clear and professional written and verbal communication. Proactive approach with the ability to anticipate needs and flag issues early. Ability to work under pressure and maintain consistency during busy periods. High level of discretion and professionalism when handling confidential information.

For more information about ACE Money Transfer, please visit the company profile on our website.