Position: Database Assistant
Reports to: MIS Officer
Location: Peshwar, Islamabad (Position is Contingent upon award of funds)
Position Summary: Under the guidance and direct supervision of MIS officer, the Database Assistant will be responsible for responsible for updating project databases on daily/weekly basis for record, analysis and reporting. S/he will be responsible for tracking all the records of the program and compiling all the reports, staff records and data entry. Database Assistant will assist in preparing Quarterly/Annual reports on project progress.
Key Responsibilities:
- Maintain organizations’ Covid-19 response project database, ensure timely data entry and reports
- To collate, liaise with and input beneficiaries’ data from field team.
- Sorting, screening and processing the data collected from selected communities, villages.
- Search and identify data from secondary sources.
- Enter data in the designed software/Database.
- Produce reports in Access, Excel and other programs
- Consolidate the daily field data from the field staff and enter into project MIS for weekly reporting
- Establish relative databases and analytical templates for other data entry, summary, and presentation
- Check the quality of the data to be entered and inform the immediate supervisor of any problems;
- Calculate the time needed for data entry and keep your immediate supervisor informed of its progress;
- Input the data from the various tools in the agreed upon format
- Timely submission of weekly, monthly, quarterly and other organization’s report to line manager on time.
- To participate in preparing different reports and analysis presentations required for the management
- Should build and maintain effective relationships, with their team, colleagues, members, external partners and supporters
- Ensure safe and secure data backup on monthly bases.
- Ensuring integrity of data is maintained
- Carrying out data cleansing and de‐duping
- Assistance with training of internal users of the database and Providing help‐desk support for internal users of the database
- Providing reports and queries as required
Qualifications & Requirements:
- Minimum Bachelor Degree in social Science or other relevant disciplines.
- Minimum 04 years’ experience in database and MIS management, preferably large in management of large beneficiaries’ databases and humanitarian response.
- Exceptional verbal, written and presentation skills.
- Ability to work effectively both independently and as part of a team.
- Experience using computers for a variety of tasks. Competency in Microsoft applications including Word, Excel, MS Access and Outlook.
- Knowledge files management, transcription, and other administrative procedures.
- Ability to work on tight deadlines.
- Willingness and ability to travel.
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