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Job Description

Administrative assistant job description:

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.

Supports managers and employees through a variety of tasks related to organization and communication.

Responsible for confidential and time sensitive material.


  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, dispatch and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Take dictation and generate reports
  • Handle multiple projects
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Organize travel/food arrangements for senior managers
  • Write letters and emails on behalf of other office staff
  • Book calls, rooms, food, couriers, hotels etc. 
  • Cover the reception desk when required
  • Maintain computer and manual filing systems
  • Take accurate minutes of meetings
  • Coordinate office procedures
  • Resolve administrative staff problems
  • Greet and assist visitors to the office
  • Photocopy and print out documents on behalf of  CEO
  • Develop administrative staff
  • Work with the housekeeping team to ensure high standards of cleanliness and hygiene
  • Supervising the daily cleaning of assigned tasks while working alongside our staff to ensure the high standards of cleanliness as set forth
  • Continuously seek and make improvements to the overall housekeeping functions
  • Monitoring deep cleaning of buildings during slow times and as needed
  • Special projects as outlined by the CEO

Job Details

Job Channel:
Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
25 - 30 Years
Minimum Education:
Career Level:
Entry Level
1 Year - 2 Years
Apply Before:
Jan 24, 2021
Posting Date:
Dec 23, 2020
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Davis Pharmaceutical Laboratories

Pharmaceuticals / Clinical Research · 201-300 employees - Islamabad

Davis Pharma is a manufacturing and marketing firm dedicated for protecting people of Pakistan from tragic diseases and death. We directly import raw material and produce wide range of quality medicines and market it throughout Pakistan through our distributional and institutional network.

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