Deputy Controller of Exam

The role involves overseeing the smooth conduct of undergraduate and postgraduate examinations, managing the compilation and approval of results, and coordinating academic and administrative processes related to student registration and academic progress. The incumbent will ensure compliance with examination policies and standard operating procedures, supervise personnel within the Examination Cell, and maintain effective communication with the university’s main office and other departments. This position requires managing all aspects of examination logistics, including scheduling, invigilation, and handling deferment, suspension, and withdrawal cases, while also supporting postgraduate thesis evaluation and monitoring student progress through established systems.

Key Responsibilities

- Exercise command and control over personnel in the Examination Cell to ensure efficient operations.
- Organize and conduct Mid-Semester Exams (MSE), End-Semester Exams (ESE), and PhD qualifying examinations.
- Initiate and manage correspondence related to registration and examination matters with the university’s main office.
- Prepare undergraduate and postgraduate examination results and present them at Faculty Board of Studies (FBS) meetings for approval.
- Ensure strict implementation of Examination Standard Operating Procedures (SOPs) across all activities.
- Maintain comprehensive student dossiers, including registration records for new postgraduate entrants.
- Assign faculty and staff for invigilation duties during examinations to ensure proper supervision.
- Address academic documentation issues pertaining to postgraduate students and process deferment, suspension, and withdrawal cases.
- Manage e-minutes and follow-up actions arising from Faculty Board of Studies meetings.
- Monitor academic progress of postgraduate coursework for all batches and programs.
- Oversee documentation and SOP compliance during thesis defense and evaluation stages, including approval of thesis-related forms.
- Track academic and research activities of postgraduate students and attend thesis defense sessions as required.
- Supervise registration and course enrollment for newly admitted postgraduate students.
- Coordinate examination activities with the main office and other relevant departments to ensure seamless execution.
- Participate in academic, examination, and administrative meetings and workshops to stay aligned with institutional policies.
- Handle disciplinary cases related to examinations and ensure enforcement of Examination Disciplinary Committee decisions.
- Conduct orientation sessions for newly joined faculty members on Examination SOPs and policies.
- Coordinate with the accounts office to ensure timely fee submission and follow up on fee defaulters.

Required Qualifications

- Master’s degree in Education, Management, Computer Science, or a related field from an HEC-recognized university.
- A minimum of 12 years of relevant experience in conducting undergraduate and postgraduate programs or examinations at the university level or within a School of Instruction.

Preferred Qualifications and Additional Information

- Retired Armed Forces personnel (Lieutenant Colonel, Colonel, or equivalent) with relevant experience are encouraged to apply.
- Candidates must provide attested/verified copies of academic and professional documents, with the last education certificate verified by HEC.
- Applicants with a third division in their academic record or a weak academic profile may be deemed ineligible.
- Current employees of the university with less than one year of service or without a No Objection Certificate (NOC) from their Head of Institution will not be considered.
- Candidates pursuing a required degree or medically unfit will not be eligible.
- Only shortlisted candidates will be contacted for testing and interviews; no travel allowance or daily allowance will be provided.
- Government and Armed Forces employees must apply through their respective parent departments or organizations.
- Late or incomplete applications will be disregarded.
- The university reserves the right to cancel, modify, or terminate the recruitment process at any time without prior notice.

This position demands a highly organized and experienced professional capable of managing complex examination processes while ensuring compliance with institutional standards and fostering collaboration across departments.