Deputy Director Procurement

The University Main Office (UMO) is seeking a qualified professional to join the Procurement and Local Purchase Directorate. The ideal candidate will have a minimum of 12 years of relevant experience in a reputable organization, with a strong background in procurement, inventory, and contract management. Candidates aged between 30 and 59 years are encouraged to apply. This role demands a proactive individual capable of ensuring timely, transparent, and cost-effective procurement processes, while managing administrative and HR functions within the directorate.

Key Responsibilities

Oversee the procurement of general, technical, and ration stores, ensuring compliance with procurement rules and regulations. Manage the entire procurement cycle including tendering, contract management, inventory control, stocktaking, condemnation, and auctions. Ensure timely receipt and verification of procurement requirements from user departments, schools, and institutions, confirming accuracy in terms of quantity, budget, and specifications.

Initiate procurement processes promptly through the E-PADS system and ensure all bid opening formalities such as pre-bid meetings, sample availability, and technical evaluations are completed on schedule. Prepare and obtain timely approval of Cost and Specification Terms (CST) for all procured items, followed by accurate preparation and issuance of contracts and purchase orders.

Manage procurement of ration items by soliciting quotations and samples from pre-qualified vendors, ensuring CST accuracy and approval. Oversee the timely delivery of dry ration items on a fortnightly basis and fresh items daily. Address vendor and bidder queries through the Grievances Committee and provide procurement and contracting guidance to all affiliated schools, colleges, and institutions, including vetting of RFQs and contracts.

Ensure the auctioning of condemned stores, appliances, and vehicles is conducted efficiently. Conduct regular stocktaking and timely survey/condemnation of general and technical stores. Maintain efficient inventory management practices for all store categories. Handle administrative and HR matters within the directorate, manage petty cash accounts ensuring timely reimbursements, and act as Officer In Charge (OIC) of the workshop. Additionally, perform duties of the acting Director during absences or leave.

Required Qualifications

Candidates must hold an M.Sc or MA degree from an HEC-recognized university. A minimum of 12 years of relevant professional experience in procurement or related fields is essential. Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint) and ERP/EPADS systems is required.

Preferred Qualifications

Candidates with an MS or MBA in Supply Chain Management from an HEC-recognized university will be given preference. Experience as retired Armed Forces personnel at the rank of Lieutenant Colonel or equivalent is desirable. Additional experience of 2-3 years in public procurement and familiarity with inventory or warehouse management is advantageous. Knowledge of PPRA regulations and advanced ERP/EPADS skills will be considered a strong asset.

Terms and Conditions

Applicants must submit scanned copies of all academic and professional documents. The last education certificate or degree must be attested or verified by HEC. Candidates with a third division in their academic record or a weak academic profile may be deemed ineligible. Employees of NUST with less than one year of service or without a No Objection Certificate (NOC) from their Head of Institution are not eligible to apply. Candidates currently pursuing the required degree or those medically unfit will also be disqualified.

Only shortlisted candidates will be contacted for tests or interviews, and no travel allowance or daily allowance will be provided. Government employees and armed forces personnel must apply through their respective parent departments or organizations. Late or incomplete applications will not be considered. The University reserves the right to cancel, modify, or terminate the recruitment process at any time without prior notice.

This position offers a challenging opportunity to contribute to the efficient procurement and management operations within a prestigious academic institution.