Documentation & Compliance Coordinator (Banking Associate)

Horizon Tech is looking for a highly organized, detail-oriented, and proactive Documentation & Compliance Coordinator to support the management of company documentation, records, and compliance processes. This role involves maintaining accurate and accessible documents, ensuring proper version control and approval workflows, and supporting audit and compliance requirements. The coordinator will work closely with various internal teams to ensure that documentation is prepared, reviewed, and submitted on time. The ideal candidate must demonstrate strong organizational and analytical skills, exceptional attention to detail, and the ability to handle confidential information in a fast-paced environment.

Key Responsibilities
- Manage the creation, organization, maintenance, and archiving of company documents and records, ensuring authorized personnel have timely access to information.
- Maintain accurate document version control, including labeling, updating, review, approval, and revision tracking.
- Coordinate with Legal, Project Management, Finance, and other internal teams to ensure documentation is prepared and submitted accurately and on schedule.
- Serve as a liaison between internal teams and external stakeholders for documentation requests, submissions, and related inquiries.
- Maintain organized logs, databases, and records to track document history, approvals, revisions, and submission status.
- Provide administrative support through document preparation, report compilation, record maintenance, and management of confidential files.
- Assist in preparing and organizing documentation required for audits, legal matters, regulatory requirements, and compliance inspections.
- Review documentation for completeness, accuracy, formatting, branding, and adherence to company standards prior to submission or circulation.
- Support the implementation and ongoing maintenance of document management and compliance procedures across departments.
- Ensure confidential and sensitive documents are handled, stored, and shared appropriately.
- Identify documentation gaps or inconsistencies and coordinate with relevant teams to resolve them promptly.

Required Qualifications
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
- Experience in document management, documentation coordination, records management, or administrative support.
- Basic understanding of compliance and document management practices.
- Strong attention to detail with excellent organizational and record-keeping skills.
- Strong analytical and problem-solving abilities.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities, deadlines, and documentation requirements simultaneously.
- Ability to handle confidential and sensitive information with professionalism and discretion.
- Strong coordination and collaboration skills when working with cross-functional teams.
- Proactive, self-motivated, and adaptable, with the ability to work effectively in a fast-paced environment.

Additional Information
This is a full-time, onsite position based in Karachi, with working hours from 7:00 PM to 4:00 AM PKT (Daylight Saving Time). The office is located on Shaheed-e-Millat Road, off Shahrah-e-Faisal. The monthly salary range is Rs100,000 to Rs150,000. The role requires in-person attendance to facilitate close coordination with internal teams and ensure compliance standards are met consistently.