Documentation Officer

Job Title: Documentation Officer Job Summary We are looking for a detail-oriented and organized Documentation Officer to manage, maintain, and control company documents and records. The ideal candidate will ensure proper documentation, accurate record-keeping, timely document processing, and compliance with company policies and procedures. Key Responsibilities

Prepare, review, organize, and maintain company documents and records.
Ensure proper filing, indexing, and retrieval of physical and digital documents.
Maintain document registers, trackers, and record management systems.
Verify documents for accuracy, completeness, and compliance with established requirements.
Coordinate with relevant departments to collect, update, and process required documentation.
Monitor document revisions and ensure the latest versions are available to authorized personnel.
Maintain confidentiality and security of sensitive information.
Track pending documents, approvals, renewals, and submission deadlines.
Prepare documentation reports and provide administrative support when required.
Ensure compliance with company policies, documentation procedures, and applicable standards.

Requirements & Qualifications

Bachelor's degree in Business Administration, Management, or a relevant field.
Previous experience in documentation, record management, or administration will be preferred.
Proficiency in MS Office, particularly Microsoft Excel and Word.
Strong communication and time-management skills.
Attention to detail and ability to manage multiple tasks.
Ability to maintain confidentiality and work effectively within a team.

Key Skills: Document Control, Record Management, Data Entry, MS Excel, Filing & Archiving, Administrative Support, Reporting, and Attention to Detail.