Documentation Officer

The role involves managing, organizing, maintaining, and tracking all documents related to building operations, including agreements, approvals, technical records, and compliance documents. The incumbent will ensure that all documentation is accurately recorded, securely stored, easily accessible, and regularly updated in line with company policies and regulatory standards. This position requires close attention to detail and a proactive approach to document control within a dynamic operational environment.

Key Responsibilities:
- Maintain and organize all Short-Term Rental (STR) and Long-Term Rental (LTR) unit documentation at the Head Office.
- Ensure proper filing, tracking, and archiving of all building-related documents, both physical and digital.
- Manage documentation related to rental agreements, addendums, and renewals, verifying the completeness and accuracy of submitted documents before entry into records.
- Track agreement expiry dates and coordinate timely renewals to avoid lapses.
- Maintain and manage a centralized repository of Standard Operating Procedures (SOPs) and policy documents.
- Conduct weekly visits to each ZD building to oversee document management and compliance.
- Perform any additional tasks as assigned by the Line Manager.

Required Qualifications:
- Minimum of a Bachelor’s degree; a Master’s degree is preferred.
- 2 to 3 years of relevant experience in document control, record management, or a related field.
- Strong knowledge of document control procedures, filing systems, and record management best practices.
- Understanding of operational documentation specific to STR and LTR units.
- Familiarity with document verification processes and compliance requirements.
- Awareness of confidential document handling and data protection standards.
- Proficiency in maintaining document logs, registers, and reporting records.
- Ability to work independently and collaboratively within a fast-paced team environment.
- Excellent verbal communication skills and proficiency in MS Office applications are mandatory.

Preferred Qualifications and Skills:
- Proficiency in data analysis and visualization tools such as MS Excel, Google Sheets, Google Docs, Power BI, MS Word, and MS PowerPoint.
- Strong organizational skills with the ability to manage multiple priorities effectively.
- Location: This position is based in Lahore.

This role offers the opportunity to contribute significantly to the operational efficiency of building management through meticulous document control and compliance adherence. Candidates who demonstrate a high level of professionalism, attention to detail, and strong communication skills will thrive in this position.