Operations / Administrative Coordinator

We are seeking a highly organized, proactive, and detail-oriented Operations & Administrative Coordinator to support the daily functions of a fast-paced transportation and property management business. The ideal candidate will be capable of juggling multiple responsibilities, communicating clearly, and maintaining constant availability via Zoom throughout the workday.

Key Responsibilities

Administrative & Communication

Check and respond to emails promptly and professionally
Make and receive phone calls to coordinate tasks and resolve issues
Follow up with the boss regarding pending and priority tasks
Proactively remind management about important deadlines and follow-ups

Limo Service Dispatch & Coordination

Enter and manage limo service reservations in the system
Dispatch limo drivers and ensure timely assignments
Communicate with clients and drivers as needed to ensure smooth service

Trucking Operations

Dispatch trucking loads and coordinate with drivers
Enter and update load details in the internal system
Monitor load progress and address any arising issues

Short-Term Rental Management

Handle short-term rental reservations
Communicate with guests and maintenance/cleaning teams as needed
Ensure timely check-ins/check-outs and resolve booking issues

Payments & Task Execution

Process payments accurately and on time
Assist in tracking expenses and vendor coordination
Ensure assigned tasks are completed by reaching out to relevant parties

Requirements

Strong verbal and written communication skills (English fluency required)
Prior experience in administrative or dispatch roles preferred
High attention to detail and ability to multitask efficiently
Tech-savvy: comfortable using email, scheduling tools, reservation systems, and Zoom
Must be available on Zoom for the full 10-hour shift daily
Highly reliable and self-motivated with strong organizational skills

Schedule