Event Coordinator

The Catalyst Group is seeking an experienced Events Coordinator to join one of Pakistan’s leading and most prestigious event management companies based in Lahore. This role involves managing on-ground operations during event days to ensure flawless execution and exceptional client experiences. The Events Coordinator will be responsible for arriving early at venues, supervising setup, coordinating deliveries, managing supplies, and aligning internal teams to guarantee that every detail is in place and the event runs smoothly from start to finish.

Key Responsibilities

- Arrive at event venues ahead of schedule to oversee preparations and ensure everything is ready before the event begins.
- Coordinate on-ground setup, including décor, staging, furniture, lighting, signage, and other event elements, ensuring they are installed according to approved plans.
- Track timely delivery of supplies, equipment, décor, and other materials, ensuring all items arrive as required.
- Collaborate with internal teams such as production, design, logistics, client servicing, and procurement to ensure seamless event execution.
- Conduct thorough venue checks prior to the event to identify any missing supplies, incomplete setups, or other issues, and ensure prompt resolution.
- Troubleshoot unexpected challenges on-site and coordinate with relevant teams to minimize disruptions.
- Maintain detailed event checklists and document operational issues or learnings to improve future events.

Required Qualifications

- Relevant experience in event coordination, event operations, hospitality, logistics, or a similar field. Candidates with hands-on experience in event execution will be preferred.
- Strong organizational and coordination skills with the ability to manage multiple tasks and deadlines simultaneously.
- Ability to perform effectively under pressure and resolve unexpected challenges in a fast-paced, on-ground environment.
- Excellent communication and interpersonal skills to liaise with internal teams, vendors, suppliers, and venue staff.
- A proactive, hands-on approach with the ability to anticipate potential issues and address them before impacting event execution.
- Willingness to work on-site, travel to event venues, and maintain flexible working hours, including evenings and weekends, depending on event schedules.

This position offers the opportunity to work with a top-tier event management company known for high-end events and outstanding client satisfaction. The role demands dedication, flexibility, and a passion for delivering flawless event experiences. Candidates who thrive in dynamic environments and enjoy coordinating complex logistics will find this role rewarding.