Events & Exhibitions Operations Executive

Skylink Distributions (Pvt.) Ltd

Karachi , Pakistan

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Posted 3 days ago 10 views Report Job

This role is based in Clifton Block 4, Karachi, within the events planning industry. The position involves managing and coordinating various aspects of events, exhibitions, trade shows, conferences, and corporate functions from initial setup through to completion. The successful candidate will work closely with clients, vendors, and internal teams to ensure seamless event execution while maintaining high standards of quality, safety, and compliance.

Key Responsibilities

- Event & Exhibition Operations: Oversee the operational activities of events and exhibitions, ensuring smooth execution from setup to dismantling.

- Venue & Site Management: Manage venue arrangements including floor plans, booth layouts, event infrastructure, utilities, and site readiness.

- Vendor & Supplier Coordination: Liaise with contractors, fabricators, logistics providers, printing vendors, and technical suppliers to guarantee timely delivery and installation of materials and services.

- Client & Exhibitor Coordination: Maintain clear communication with clients, exhibitors, sponsors, and stakeholders to understand their requirements, provide operational support, and resolve any issues.

- Setup & Dismantling Supervision: Supervise the installation and dismantling of exhibition stalls, booths, stages, branding materials, signage, furniture, and other event infrastructure.

- Logistics & Inventory Management: Coordinate the movement, delivery, storage, and tracking of event materials, equipment, and promotional items, while ensuring accurate inventory records.

- Manpower & Schedule Management: Organize event staff, labor, technicians, and support teams, monitoring operational timelines, task assignments, and overall event schedules.

- Budget & Cost Control: Obtain vendor quotations, track operational expenses, monitor resource utilization, and assist in executing events within approved budgets.

- Quality, Safety & Compliance: Conduct site inspections to ensure adherence to venue regulations, health and safety standards, quality benchmarks, and operational procedures.

- Reporting & Documentation: Maintain operational checklists, vendor records, work orders, expense reports, incident reports, and post-event summaries to facilitate continuous improvement.

Required Qualifications

- Graduate degree from a recognized institution.

- Minimum of 2 years of relevant experience in event operations, exhibition management, or end-to-end event organizing.

- Proven ability to manage multiple stakeholders and coordinate complex event logistics.

- Strong organizational, communication, and problem-solving skills.

- Ability to work on-site and manage physical aspects of event execution.

Preferred Qualifications and Benefits

- Experience working in a fast-paced events planning environment.

- Familiarity with budgeting and cost control in event management.

- Benefits include lunch facility, training and career development opportunities, and employee engagement activities.

This is an in-person role requiring hands-on involvement at event locations. The position offers a dynamic work environment with opportunities for professional growth within the events planning sector.