Executive Administrative Assistant

Infina Health is a leading healthcare organization serving over 9 million residents across southeast Pennsylvania, covering more than 300 square miles. The company operates a fleet of ambulances providing emergency medical transport in Philadelphia and surrounding areas. Infina Health supports patients with urgent medical needs as well as non-emergency transportation to healthcare appointments. The team is dedicated to delivering reliable, community-focused care, ensuring individuals have access to essential medical services. Professionalism, responsiveness, and high-quality service are core values upheld in every interaction with patients and partners.

The Executive Administrative Assistant role is a full-time, remote position providing high-level administrative support to executive leadership. This role involves managing calendars, scheduling meetings, organizing virtual events, and coordinating communication between executives and both internal and external stakeholders. Daily responsibilities include handling phone calls and emails, preparing correspondence and reports, maintaining digital records, and supporting clerical workflows such as data entry and document management. The position also requires drafting and formatting presentations, tracking action items, and ensuring timely follow-up on executive priorities. Maintaining confidentiality, exercising sound judgment, and demonstrating a professional and responsive presence are essential in this role. Work hours are from 8 am to 5 pm Eastern Standard Time.

Key Responsibilities
- Manage executive calendars, schedule meetings, and organize virtual events.
- Coordinate communications between executives and internal/external stakeholders.
- Handle phone calls and emails professionally and efficiently.
- Prepare correspondence, reports, and presentations with attention to detail.
- Maintain digital records and support clerical workflows including data entry and document management.
- Track action items and ensure timely follow-up on executive priorities.
- Uphold confidentiality and demonstrate sound judgment in all interactions.

Required Qualifications
- Strong skills in administrative and executive assistance, including calendar management, meeting coordination, and confidential document handling.
- Excellent phone etiquette and communication skills, capable of managing calls, writing clear emails, and interacting professionally with diverse stakeholders.
- Solid clerical skills such as data entry, digital file organization, basic reporting, and accurate record keeping.
- Proficiency with office productivity tools, including word processing, spreadsheets, presentation software, and video conferencing platforms.
- Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks effectively in a remote work environment.

Preferred Qualifications
- Prior experience supporting senior or executive leadership.
- Familiarity with healthcare or service-oriented organizations.
- An associate or bachelor’s degree in business, administration, communications, or a related field, or equivalent work experience.

This role offers the opportunity to contribute to a respected healthcare organization committed to compassionate, high-quality patient care while working remotely within a structured schedule.