Executive Assistant / Coordinator

We are seeking a highly organized and proactive Executive Assistant / Coordinator to join our team at Gulberg III, Lahore. This full-time, onsite role involves supporting management with daily coordination, follow-ups, documentation, and facilitating communication across various teams. The ideal candidate will possess strong coordination skills combined with either a marketing background or experience in QA/software testing. This position is not limited to administrative or note-taking duties; it requires technical understanding to effectively manage and follow up on tasks involving different departments.

Key Responsibilities

- Coordinate tasks and follow up with team members to ensure timely completion.
- Maintain task trackers, status updates, and deadlines.
- Organize meetings, prepare agendas, take notes, and follow up on action items.
- Assist management with daily coordination and administrative needs.
- Facilitate communication of requirements and updates between management and teams.
- Prepare basic reports, documents, presentations, and status updates.
- Track ongoing projects, deliverables, and pending tasks.
- Support technical or marketing-related activities based on the candidate’s background.
- Maintain organized documentation and records.
- Manage multiple tasks and priorities in a fast-paced environment.

Required Qualifications

- Bachelor’s degree in Computer Science, IT, Marketing, Business, or a related field.
- Previous experience in Executive Assistance, Coordination, QA/Testing, Marketing, or a similar role.
- Strong communication and organizational skills.
- Proficient command of English.
- Excellent follow-up and task management abilities.
- Proactive, detail-oriented, and eager to learn.
- Ability to comprehend tasks beyond basic administrative work.

Preferred Qualifications

Candidates should have strong coordination skills along with expertise in one of the following areas:

Marketing Background

- Basic understanding of digital marketing and online content.
- Familiarity with WordPress.
- Basic knowledge of Canva and/or Adobe design tools.
- Ability to understand and coordinate marketing-related tasks effectively.

QA / Technical Background

- Experience in QA, software testing, or related technical roles.
- Basic understanding of software development and testing processes.
- Ability to interpret technical requirements and coordinate with technical teams.
- Strong analytical and problem-solving skills.

Additional Information

Candidates with only general administrative or note-taking experience, without marketing or QA/technical knowledge, will not be considered. We are looking for someone who can coordinate efficiently, understand the nature of the work, follow up with relevant teams, and support management beyond routine administrative tasks.

Location: Gulberg III, Lahore
Job Type: Full-Time | Onsite
Salary: Rs 90,000 – Rs 120,000 per month

This role offers the opportunity to work in a dynamic environment where multitasking and cross-functional collaboration are essential. If you meet the above criteria and are ready to contribute effectively to our team, we encourage you to apply.