Executive Assistant - Data Analysis & Reporting - TJ / 1907328

Our client, the Islamabad Chamber of Commerce and Industry (ICCI), is seeking a highly organized and analytical Executive Assistant specializing in Data Analysis and Reporting. This role involves providing comprehensive executive support to the Reporting Authority, combining office coordination with data analysis, statistical reporting, and the preparation of clear, decision-ready presentations. The ideal candidate will be comfortable working with numerical data, interpreting information, and communicating findings in a professional manner to support senior leadership effectively.

Key Responsibilities

- Provide day-to-day executive and administrative support to the Reporting Authority, including managing complex calendars, coordinating meetings, handling correspondence, and overseeing official assignments.
- Collect, organize, validate, analyze, and interpret trade, business, economic, and membership-related data to support organizational objectives.
- Prepare detailed reports, statistical summaries, tables, charts, graphs, and presentations that aid management in planning and decision-making.
- Utilize advanced Microsoft Excel skills to manage datasets, perform calculations, create PivotTables, analyze trends, and develop visual summaries and dashboards.
- Maintain and update membership records and databases, producing periodic analyses on membership strength, growth, categories, and engagement.
- Conduct desk research on trade, industry, economic developments, and business conditions relevant to ICCI’s goals.
- Assist in the preparation of surveys, questionnaires, research notes, briefing papers, and evidence-based documents for meetings and organizational initiatives.
- Prepare and format official documents, presentations, and communications using Microsoft Word and PowerPoint.
- Coordinate with members, businesses, chambers, trade associations, government departments, and other stakeholders as required.
- Record meeting decisions and action points, maintain follow-up trackers, and ensure timely completion of assigned tasks.
- Support the planning and coordination of projects, events, meetings, and other activities led or assigned by management.
- Handle official records and confidential information with discretion, accuracy, and professionalism.

Required Qualifications

- Bachelor’s degree in Business Administration, Business Management, Economics, Statistics, Mathematics, Finance, or a related discipline. A relevant master’s degree is an advantage.
- Strong proficiency in Microsoft Office applications, especially advanced Excel, Word, and PowerPoint skills.
- Practical experience working with numerical data, statistical calculations, PivotTables, charts, graphs, and professional presentation preparation.
- Excellent analytical, quantitative, research, and problem-solving abilities.
- Strong written and verbal communication skills, with the ability to clearly and accurately summarize findings.
- Exceptional organizational skills, attention to detail, and the ability to manage multiple assignments and deadlines efficiently.

Preferred Qualifications and Experience

- Approximately 2 to 5 years of relevant experience in executive assistance, data analysis, management reporting, business administration, or a related field.
- Experience working with chambers of commerce, trade associations, business councils, or membership-based organizations is highly preferred.
- Familiarity with membership data management, trade-related information, stakeholder coordination, and report preparation for senior management will be considered an asset.

This role offers an opportunity to contribute significantly to the operational efficiency and strategic decision-making processes at ICCI by combining administrative expertise with strong analytical capabilities. The successful candidate will play a pivotal role in supporting senior leadership and ensuring smooth communication and project coordination within a dynamic business environment.