Executive Assistant

HNS Global is partnering with a leading UAE-based group with over 55 years of market leadership in Signage, Wayfinding, Outdoor Media, and LED & Digital Signage solutions. As part of a significant business turnaround, restructuring, and regional expansion aligned with Vision 2030, the group is establishing its regional operations in Karachi. We are seeking a highly organized and strategic Executive Assistant to the Managing Director based in Clifton, Karachi. This role is critical in supporting the Managing Director by translating high-level directives into actionable plans, ensuring rigorous follow-up, and driving cross-departmental alignment to meet aggressive growth targets across Pakistan, MENA, and global markets. Immediate availability is highly preferred.

Key Responsibilities:
- Executive Coordination: Collaborate closely with the CEO, CFO, COO, department heads, and key executives to align on Managing Director priorities and track deliverables.
- Action Tracking & Ownership: Maintain and manage the MD Master Action Tracker, monitoring task progress, ownership, deadlines, and escalation paths to ensure timely completion.
- Daily Follow-Ups & Reporting: Conduct morning priority follow-ups and prepare the MD’s Evening Achievement & Exception Report, providing clear visibility on completed, pending, and critical issues.
- Cross-Departmental Alignment: Drive continuous follow-up across Sales, Projects, Production, Procurement, Accounts, Legal, HR, and Recruitment until all assigned actions are closed.
- Meeting Management & Governance: Prepare detailed meeting agendas, briefing notes, minutes, and action points to ensure accountability and firm deadlines for executive decisions.
- Proactive Escalation: Identify potential bottlenecks and escalate issues proactively, especially related to collections, payables, project milestones, recruitment targets, and operational challenges.
- Results-Driven Delivery: Focus on tangible outcomes by driving instructions through decision-making, action, follow-up, and closure rather than just status updates.

Required Qualifications:
- Experience: 5 to 10 years of proven experience supporting senior executives such as MDs, CEOs, or Chairpersons in fast-paced corporate environments.
- Industry Experience: Minimum 6 years working as an Executive Assistant within the Signage and Outdoor Media sector is required.
- Education: Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
- Skills: Exceptional leadership coordination with senior management, strong organizational skills managing action-tracking systems, flawless English communication (written and verbal), and advanced proficiency in MS Office (Excel, Word, PowerPoint) and Outlook. Familiarity with modern AI productivity tools is a plus.
- Commercial Acumen: Clear understanding of how Sales, Projects, Production, Procurement, Accounts, Legal, and HR functions interrelate and impact overall business performance.
- Professional Demeanor: High emotional maturity, strict confidentiality, energy, persistence, and confidence in assertive follow-ups with senior management.

Working Conditions:
- Office hours are from 9:00 AM to 6:00 PM, Monday to Saturday.
- The role is based in Clifton, Karachi, Pakistan.
- Monthly salary starts from PKR 80,000.
- This is an in-person position requiring full-time commitment.

Application Considerations:
Candidates who are immediately available to join will be given preference. Applicants should be prepared to discuss their current and expected salary during the recruitment process.

This role offers a unique opportunity to be at the forefront of a dynamic business transformation and regional expansion within a well-established global group. If you are a results-driven professional with a strong background in executive support and operational coordination, this position provides a challenging and rewarding career path.