Executive Assistant

UPEPE Media, based in Lahore, is a dynamic company working with US clients across web, design, and marketing operations for multiple brands. We are seeking a full-time Executive Assistant to support senior management directly at our Johar Town office. This role operates on a night shift schedule aligned with US business hours and requires on-site presence. Unlike traditional assistant roles focused on scheduling and calls, this position involves hands-on operational tasks such as writing, coordinating, tracking, and following up on various business activities. Candidates should be comfortable working in an AI-first environment, regularly using tools like ChatGPT or Claude to draft, summarize, and organize work, while applying their judgment to refine outputs.

Key Responsibilities
- Draft and manage business correspondence in excellent English, including client emails, follow-ups, quotes, and internal documents.
- Prepare and maintain essential documents such as proposals, HR paperwork, standard operating procedures (SOPs), reports, and spreadsheets.
- Coordinate with vendors and suppliers by requesting quotes, comparing pricing, tracking orders, and ensuring timely delivery of goods and services.
- Track tasks and follow-ups across multiple projects to ensure nothing is overlooked; act as the person who closes loops.
- Conduct online research and provide clear summaries on various topics such as suppliers, tools, and competitors as needed.
- Manage day-to-day office administration and support basic HR functions including record-keeping, onboarding paperwork, and attendance tracking.
- Take rough instructions and independently produce polished, finished work with minimal supervision.

Required Qualifications
- Minimum of 2 years’ experience in an assistant, coordinator, or operations role.
- Excellent written English skills, as much of the communication will be client-facing with US customers.
- Proficiency in an AI-first working style, with experience using AI tools for drafting, organizing, and researching work.
- Strong command of Google Workspace or Microsoft Office, including documents, spreadsheets, and shared drives.
- Highly organized and reliable, with the ability to manage and track tasks independently without reminders.
- Demonstrated discretion and professionalism in handling confidential business information.

Preferred Qualifications and Benefits
- Competitive salary starting from Rs80,000 per month, commensurate with experience.
- Full-time, on-site position located in Johar Town, Lahore.
- Work schedule from Monday to Saturday, 6:00 PM to 3:00 AM, to align with US business hours.
- Opportunity to work closely with senior management in a growing, AI-driven company.

Applicants must include a short cover note explaining why they are a good fit for this role; applications without this will not be considered.

Application Questions
- In 4–5 sentences written personally (not AI-generated), describe the most responsibility you have held in a previous role and what you managed end-to-end.
- Respond in 3–5 sentences to a scenario where your manager forwards you an angry email from a US client about a delayed order and instructs you to handle it.
- Explain one way you currently use AI tools in your work and describe one mistake you have identified in AI-generated output.

This role requires in-person attendance at the Johar Town office and offers a unique opportunity to be an integral part of a forward-thinking, AI-enabled team supporting international clients.