Executive Assistant

We are seeking a mature, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and coordination support to senior leadership in our Lahore office. The successful candidate will demonstrate excellent organizational and communication skills, strong follow-through, and the ability to manage multiple priorities independently. This role demands a sensible and dependable professional who can coordinate effectively with cross-functional teams, manage executive schedules, document meetings, and provide both professional and personal assistance with discretion and professionalism. The working hours for this full-time position are from 3 PM to 12 AM PKT.

Key Responsibilities

- Manage executive calendars by scheduling meetings, coordinating appointments, and ensuring effective time management while handling scheduling conflicts and shifting priorities.
- Organize internal and external meetings, prepare agendas, coordinate with relevant stakeholders, and ensure all necessary arrangements are in place.
- Document meeting discussions, key decisions, action items, and deadlines through detailed Minutes of Meetings (MOMs), and follow up with stakeholders to ensure timely completion of tasks.
- Liaise with various departments and stakeholders to facilitate communication, streamline coordination, and ensure smooth execution of tasks.
- Take ownership of assigned responsibilities by proactively tracking pending tasks, following up on deliverables, and ensuring nothing is overlooked.
- Provide administrative support including handling correspondence, documentation, reports, presentations, and travel arrangements.
- Offer personal assistance to the executive as needed, managing appointments, coordinating personal commitments, and handling day-to-day requirements.
- Maintain confidentiality by handling sensitive business and personal information with the utmost discretion and professionalism.
- Support leadership with special projects, urgent requests, and other ad-hoc responsibilities as required.

Required Qualifications

- Bachelor’s degree in Business Administration, Management, or a related field.
- 3 to 6 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar coordination-focused role.
- Excellent organizational skills with strong attention to detail.
- A mature, sensible, and professional approach to workplace responsibilities and situations.
- Strong communication, interpersonal, and coordination skills.
- Ability to independently manage tasks, prioritize responsibilities, and take full ownership of deliverables.
- Proven experience managing executive calendars, scheduling meetings, and preparing Minutes of Meetings.
- Ability to collaborate effectively with cross-functional teams and multiple stakeholders.
- Comfortable handling both professional and personal assistance duties.
- Strong follow-up skills, problem-solving abilities, and the capacity to anticipate needs rather than simply react.
- High level of discretion and ability to handle confidential information.
- Proficiency in MS Office applications, particularly Outlook, Word, and Excel.

The ideal candidate is dependable, highly organized, and detail-oriented, with the ability to think ahead and exercise sound judgment. They should be capable of managing responsibilities independently and ensuring commitments are met without constant supervision. We seek someone who goes beyond coordination to take full ownership of tasks and deliver results efficiently.