Executive Assistant & Project Coordinator

Islamic Aid is seeking a reliable, energetic, and tech-savvy professional to provide comprehensive support to its Founder and Chairman, as well as the Vice-Chair, during their visits to Pakistan. This role involves coordinating healthcare development projects at the University of Child Health Sciences (UCHS) and Children’s Hospital Lahore (CHL) throughout the year. The position is diverse, combining executive assistance, professional driving, project coordination, photography, and digital administration. The ideal candidate is proactive, eager to learn, capable of independent problem-solving, and interested in building a long-term career with the organization.

Key Responsibilities

Executive Assistance and Driving:
- Provide safe, courteous, and professional driving support during visits to Pakistan.
- Manage appointments, meetings, schedules, and travel arrangements efficiently.
- Assist with official meetings, visits, and daily activities as required.
- Maintain high professional standards, punctuality, and confidentiality at all times.

Project Coordination:
- Liaise with hospital management, university staff, contractors, and project teams to ensure smooth project execution.
- Monitor project progress and follow up on agreed actions to meet deadlines.
- Prepare concise progress reports, meeting notes, and updates for stakeholders.
- Maintain organized digital records, including photographs and action trackers.
- Support Islamic Aid’s healthcare improvement initiatives throughout the year.

Photography and Technology:
- Capture high-quality photographs and short videos of meetings, site visits, and project activities.
- Organize and securely share multimedia files and documents.
- Utilize Google Workspace, WhatsApp, AI tools, and other digital applications effectively.
- Identify opportunities to enhance efficiency through technology adoption.

Required Qualifications

- Bachelor’s degree preferred, or equivalent relevant experience.
- Excellent driving skills with a valid driving license and substantial experience.
- Must own a motorcycle and hold a valid motorcycle license.
- Must own a modern smartphone capable of high-quality photography, video recording, and running productivity applications.
- Strong knowledge of Lahore roads and key locations.
- Good communication skills in both Urdu and English.
- Confident in using computers, smartphones, Google Workspace, and modern technology.
- Presentable, courteous, and comfortable interacting with professionals at all levels.
- Honest, dependable, discreet, well-organized, and proactive.
- Willingness to learn new skills, including artificial intelligence and digital tools.
- Ability to travel occasionally to other cities within Pakistan.

Preferred Qualifications and Benefits

- 2 to 5 years of experience in executive assistance, administration, project coordination, or a similar role.
- Experience in healthcare, universities, NGOs, or professionally managed organizations.
- Interest or experience in photography and video editing.
- Familiarity with digital reporting and project management tools.

Islamic Aid offers a competitive salary based on skills and experience, ranging from Rs90,000 to Rs110,000 per month. The role provides a unique opportunity to contribute to significant public children’s healthcare projects and gain exposure to senior professionals and institutional leaders. Employees will have opportunities to develop skills in project coordination, photography, technology, and AI. The organization supports long-term career development and provides mobile/data support along with reimbursement for authorized official travel expenses. Leave and statutory benefits are provided in accordance with applicable law.

This is a full-time, in-person position based in Lahore. Candidates must have at least three years of experience in photography/videography and be proficient in English.