Executive Assistant to CEO

We are seeking a highly organized, professional, and discreet Executive Assistant to provide comprehensive administrative and operational support to the CEO. The ideal candidate will be adept at managing a dynamic schedule, coordinating complex travel arrangements, and handling sensitive information with the utmost confidentiality. This role demands excellent communication skills, strong attention to detail, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

- Manage the CEO’s active calendar by scheduling and coordinating appointments, meetings, and engagements.
- Coordinate domestic and international travel, including preparing detailed itineraries, arranging accommodations, transportation, and ensuring all necessary documentation is in order.
- Draft, prepare, and manage business and personal correspondence, reports, presentations, and other documents as required.
- Prepare acknowledgement letters and other communications as needed.
- Organize weekly management meetings by handling scheduling, preparation, and follow-up activities.
- Maintain strong and professional relationships with internal teams and external stakeholders.
- Uphold the highest level of professionalism, confidentiality, and discretion when managing sensitive information and interacting with all parties.
- Provide additional administrative and coordination support to the CEO as required.

Required Qualifications

- Bachelor’s degree from a recognized institution.
- Relevant professional experience in an Executive Assistant, Personal Assistant, or similar role.
- Advanced proficiency in Microsoft Word, PowerPoint, and Excel.
- Excellent organizational, planning, and time management skills.
- Proven experience in coordinating and managing international travel arrangements.
- Demonstrated ability to plan and coordinate meetings, conferences, and corporate events.
- Familiarity with office equipment, digital tools, and applications, including electronic calendars and office machines.
- Strong verbal and written communication skills.

Job-Specific Competencies

- High level of confidentiality and discretion.
- Strong attention to detail and accuracy.
- Excellent interpersonal and relationship management skills.
- Effective planning, coordination, and organizational abilities.
- Ability to prioritize multiple tasks and perform well under pressure in a fast-paced environment.

Work Schedule and Location

This position operates on a morning shift. The role is based in Karachi, with reporting required at either the MACHS or DHA Phase 5 office depending on the CEO’s schedule and work requirements.

This opportunity is ideal for candidates who thrive in a dynamic environment and are committed to supporting executive leadership with professionalism and efficiency.