Executive Assistant to CEO

We are seeking a highly organized, professional, and discreet Executive Assistant to provide comprehensive administrative and operational support to the CEO. This role demands exceptional attention to detail, strong communication skills, and the ability to manage a dynamic and demanding schedule. The successful candidate will play a critical role in ensuring smooth daily operations and effective coordination between the CEO and internal as well as external stakeholders.

Key Responsibilities:
- Manage the CEO’s active calendar by scheduling and coordinating appointments, meetings, and engagements efficiently.
- Coordinate domestic and international travel arrangements, including preparing detailed itineraries, booking accommodations, transportation, and managing required documentation.
- Draft, prepare, and manage business and personal correspondence, reports, presentations, and other documents as needed.
- Prepare acknowledgement letters and other formal communications as required.
- Organize weekly management meetings, including scheduling, preparing materials, and following up on action items.
- Maintain strong, professional relationships with internal teams and external partners.
- Handle sensitive information with the highest level of professionalism, confidentiality, and discretion.
- Provide additional administrative and coordination support to the CEO as necessary.

Required Qualifications:
- Bachelor’s degree from a recognized institution.
- Relevant professional experience in an Executive Assistant, Personal Assistant, or similar role.
- Advanced proficiency in Microsoft Word, PowerPoint, and Excel.
- Excellent organizational, planning, and time management skills.
- Proven experience in coordinating and managing international travel arrangements.
- Experience in planning and coordinating meetings, conferences, and corporate events.
- Familiarity with office equipment, digital tools, and applications, including electronic calendars and office machines.
- Strong verbal and written communication skills.

Job Specific Competencies:
- High level of confidentiality and discretion.
- Strong attention to detail and accuracy.
- Excellent interpersonal and relationship management abilities.
- Effective planning, coordination, and organizational skills.
- Ability to prioritize multiple tasks and perform well in a fast-paced environment.

Additional Information:
- Work hours are during the morning shift.
- The position is based in Karachi, with reporting required at either the MACHS or DHA Phase 5 office depending on the CEO’s schedule and work requirements.
- This is an in-person role, and candidates must be comfortable commuting to the office location.
- Monthly salary range is Rs70,000 to Rs120,000.

Candidates interested in this opportunity should be prepared to demonstrate their ability to manage complex schedules, maintain confidentiality, and support executive-level operations with professionalism and efficiency.