Executive Assistant to CEO - TJ / 1927586

Our client, AM Distributors, is seeking a highly motivated and detail-oriented Executive Personal Secretary to provide dedicated administrative support to the CEO in Karachi. The ideal candidate will be organized, efficient, and possess excellent interpersonal skills to manage a wide range of executive support tasks. This role requires exceptional time management and multitasking abilities to ensure the executive’s schedule, communications, and travel arrangements are handled seamlessly. The Executive Personal Secretary will work independently with confidence and discretion, enabling the CEO to focus fully on core responsibilities without distractions from administrative duties.

Key Responsibilities

- Plan, organize, and manage the executive’s calendar to optimize time and prioritize commitments effectively.
- Coordinate and arrange extensive domestic and international travel itineraries, including accommodations and transportation for the executive and senior management.
- Take accurate minutes during meetings and dictation, and draft professional internal and external correspondence independently.
- Organize and manage onsite meetings, luncheons, coffee breaks, and in-house events to facilitate smooth executive interactions.
- Provide timely reminders of important tasks, deadlines, and meetings to keep the executive informed and prepared.
- Maintain and organize executive office files, records, and logs, ensuring all documents are securely stored and easily accessible.
- Manage the executive’s personal finances and bookkeeping tasks with accuracy and confidentiality.
- Perform other administrative duties and special projects as assigned by the reporting manager to support executive operations.

Required Qualifications

- Minimum of three years of relevant experience as an executive assistant or personal secretary supporting senior leadership.
- Age between 25 and 35 years.
- Strong organizational skills with the ability to manage multiple priorities efficiently.
- Excellent interpersonal and communication skills, both written and verbal.
- Proven ability to work independently with discretion and professionalism.
- Experience in managing complex schedules and travel arrangements.
- Proficiency in minute-taking and drafting professional correspondence.
- Ability to handle confidential information with integrity.
- Pleasant personality and a proactive approach to problem-solving.

Preferred Qualifications and Benefits

While not explicitly stated, candidates who demonstrate strong multitasking capabilities, attention to detail, and a proactive mindset will be highly valued. This is a full-time position offering the opportunity to work closely with executive leadership in a dynamic environment.

AM Distributors is committed to providing a supportive workplace where the Executive Personal Secretary can thrive and contribute meaningfully to the company’s success.