Executive Assistant to Chief Executive Officer

GST International, a division of General Solutions Contracting Company (GST), is a reputable engineering and contracting firm operating across Pakistan and the Gulf region. Specializing in structural steel, pre-engineered buildings (PEB), fabrication, erection, and related contracting services, the company is seeking an experienced Executive Assistant to the CEO to join its Gujranwala office. The CEO is based in the Gulf region, and this role will provide direct executive support from Pakistan, managing communication, schedules, and priorities across different time zones. The ideal candidate will be highly organized, proactive, and skilled at following through on tasks independently, ensuring smooth coordination between the CEO and internal teams.

Key Responsibilities:
- Manage the CEO’s calendar, diary, meetings, and calls efficiently.
- Coordinate schedules and priorities across Pakistan and Gulf-region working hours.
- Convert voice notes, WhatsApp instructions, and discussions into clear, actionable, and trackable items.
- Draft professional emails, messages, and correspondence on behalf of the CEO.
- Prepare meeting agendas, minutes, summaries, and follow-up actions to ensure progress.
- Follow up with department heads and internal teams on pending matters and deadlines.
- Prioritize incoming requests, ensuring critical issues receive timely attention.
- Coordinate travel arrangements, accommodation, and related documentation as required.
- Maintain organized records, files, and confidential correspondence with discretion.
- Support the CEO by preparing reports, presentations, and other materials needed for decision-making.
- Handle sensitive information with professionalism and confidentiality.

Required Qualifications:
- Minimum of 2 years’ experience as an Executive Assistant, Personal Assistant, or in a similar executive-support role.
- Proven track record supporting senior management or company executives.
- Strong skills in executive support, diary management, and calendar coordination.
- Excellent written and verbal communication skills in English.
- Exceptional organizational, time-management, and multitasking abilities.
- High attention to detail and strong problem-solving skills.
- Proactive approach with excellent follow-up skills and the ability to work independently without constant supervision.
- Comfortable taking ownership of tasks and ensuring their completion.
- Proficiency in MS Office, email, calendar, and other common productivity tools.
- Experience handling confidential information and executive correspondence.
- Ability to work full-time on-site in Gujranwala.
- Willingness to be reachable outside standard office hours to coordinate with the CEO and Gulf-region working hours.

Preferred Qualifications and Additional Information:
- Experience in engineering, construction, or related industries is advantageous.
- Bachelor’s degree in Business Administration, Management, or a related field is preferred.
- This is not an entry-level or general administrative role; it requires a dependable professional who can act as a strong extension of the CEO’s office.
- The position is full-time and on-site in Gujranwala, Pakistan. Remote work is not an option.
- Candidates must be highly organized, discreet, responsive, and persistent in follow-up to succeed in this fast-paced role.

This opportunity is ideal for a seasoned executive assistant looking to contribute meaningfully to a dynamic company with regional operations. Only shortlisted candidates will be contacted. Employment is full-time and based in Gujranwala.