Executive Assistant to Chief Executive Officer

Information Process Solutions (IPS Pakistan) is looking for a highly organized and proactive Executive Assistant to the CEO to provide comprehensive administrative and executive support. This role involves close collaboration with the CEO to ensure efficient time management, smooth daily operations, timely follow-ups, and effective communication with both internal and external stakeholders. The ideal candidate will be detail-oriented, trustworthy, professional, and adaptable, capable of handling confidential information and shifting priorities in a dynamic, fast-paced environment.

Key Responsibilities
- Serve as the primary liaison between the CEO and internal/external stakeholders.
- Manage the CEO’s calendar, appointments, meetings, and scheduling needs.
- Coordinate meetings, prepare agendas, document minutes, and track action items.
- Handle emails, correspondence, and communications on behalf of the CEO when necessary.
- Prepare professional reports, presentations, briefs, and other executive documents.
- Maintain confidentiality and exercise discretion when managing sensitive information and documents.
- Collaborate with various departments to ensure alignment on priorities, deliverables, and deadlines.
- Assist the CEO with administrative and professional tasks as required.
- Support day-to-day executive operations, ensuring deadlines and commitments are met.
- Arrange travel and manage other executive scheduling requirements.
- Keep organized records and ensure timely follow-up on pending matters.

Required Qualifications
- Proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or in a similar role.
- Exceptional organizational, time-management, and multitasking abilities.
- Excellent written and verbal communication skills in English.
- High level of professionalism, confidentiality, integrity, and discretion.
- Ability to work independently with minimal supervision.
- Strong follow-up and coordination skills.
- Capacity to manage changing priorities in a fast-paced executive environment.
- Confident interpersonal skills and ability to engage with senior stakeholders.
- Keen attention to detail and a proactive approach to problem-solving.

Preferred Qualifications and Benefits
- Proficiency in MS Office applications including Word, Excel, PowerPoint, and Outlook.
- Experience with calendar and email management systems.
- Skilled in preparing professional presentations and reports.
- Familiarity with collaboration tools such as Zoom, Google Meet, and Microsoft Teams.
- Ability to efficiently organize digital documents and executive information.

IPS Pakistan offers a competitive salary along with a comprehensive benefits package designed to support employee well-being and career growth. Benefits include health insurance covering both inpatient and outpatient care, semi-annual performance increments in January and July, a monthly inflation allowance, and access to professional training and development opportunities. Employees also enjoy subsidized or in-house meals, an in-house gym, recreational facilities, and various employee engagement activities. This position provides direct exposure to executive leadership and strategic business operations within a dynamic and growth-oriented work environment.

This role is an excellent opportunity for individuals seeking to work closely with senior leadership and gain valuable experience in executive operations, strategic decision-making, cross-functional coordination, and business management. IPS Pakistan is an equal opportunity employer committed to fostering a diverse and inclusive workplace.

The position is based in Lahore with a hybrid work arrangement depending on the CEO’s availability. It is a full-time role with working days from Monday to Friday.