Executive Assistant to Chief Executive Officer

The Executive Assistant to the CEO – Operations & Business Development plays a critical role in supporting the CEO by managing a variety of operational, business development, and administrative tasks. This position requires a proactive individual who can efficiently handle meeting coordination, operations tracking, business development follow-ups, reporting, and communication management to ensure smooth executive functioning and organizational alignment.

Key Responsibilities

- Meetings: Schedule and attend meetings, prepare detailed Minutes of Meeting, and track action items to ensure timely closure.
- Operations: Monitor daily operations by coordinating with department heads and promptly flagging any issues or bottlenecks to the CEO.
- Business Development: Assist in executing business development initiatives by following up on leads and proposals in collaboration with the BD and sales teams.
- Reporting: Compile and prepare periodic reports and dashboards that consolidate updates from various departments for the CEO’s review.
- Emails: Manage the CEO’s inbox by drafting correspondence, prioritizing emails, and ensuring timely follow-ups on important communications.
- General Support: Oversee calendar management, travel arrangements, handling confidential matters, and facilitating cross-functional coordination to support the CEO’s daily activities.

Required Qualifications

- Bachelor’s degree is mandatory; an MBA is preferred for this role.
- 2 to 5 years of experience as an Executive Assistant or Personal Assistant to senior leadership, with exposure to operations and business development functions.
- Strong communication and organizational skills are essential, along with proficiency in MS Office and Google Workspace tools.
- Experience in BPO or call center environments is preferred, adding value to the candidate’s operational understanding.

This role offers an excellent opportunity for a detail-oriented and highly organized professional to work closely with the CEO and contribute directly to the company’s operational efficiency and business growth initiatives.