Executive Assistant to Chief Executive Officer

The Executive Assistant to the CEO – Operations & Business Development plays a crucial role in supporting the CEO by managing meetings, tracking operational activities, assisting with business development execution, preparing reports, and handling communications. This position requires a proactive individual who can coordinate across departments, ensure smooth daily operations, and help drive business initiatives forward.

Key Responsibilities

- Schedule, attend, and document meetings by preparing detailed Minutes of Meeting and tracking action items until completion.
- Monitor daily operations by coordinating with department heads and promptly flag any issues or concerns to the CEO.
- Assist in the execution of business development initiatives by following up on leads and proposals in collaboration with the BD and sales teams.
- Prepare periodic reports and dashboards that consolidate updates from various departments to provide a clear overview of progress and challenges.
- Manage the CEO’s email inbox by drafting correspondence and ensuring timely follow-ups on important communications.
- Provide general executive support including calendar management, travel arrangements, handling confidential matters, and facilitating cross-functional coordination.

Required Qualifications

- Bachelor’s degree is mandatory; an MBA is preferred.
- Between 2 to 5 years of experience as an Executive Assistant or Personal Assistant to senior leadership, ideally with exposure to operations and business development functions.
- Strong communication and organizational skills are essential. Proficiency in MS Office and Google Workspace tools is required.
- Experience in BPO or call center environments is preferred, adding valuable industry insight.

This role demands a highly organized, detail-oriented professional who can work independently and maintain confidentiality while supporting the CEO’s strategic and operational priorities. The ideal candidate will be comfortable working in a fast-paced environment and capable of managing multiple responsibilities simultaneously.