Executive Assistant to Chief Executive Officer

Information Process Solutions (IPS Pakistan) is seeking a highly organized, proactive, and discreet Executive Assistant to the CEO. This role involves providing high-level administrative and executive support while ensuring effective time management, smooth operations, and seamless communication with both internal and external stakeholders. The successful candidate will work closely with the CEO, managing priorities in a fast-paced environment, handling confidential information with professionalism, and adapting to changing demands.

Key Responsibilities
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Manage the CEO’s calendar, appointments, meetings, and scheduling requirements.
- Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
- Handle emails, correspondence, documentation, and communications on behalf of the CEO as needed.
- Prepare professional reports, presentations, briefs, and other executive documents.
- Maintain confidentiality and exercise discretion when handling sensitive information.
- Collaborate with various departments to ensure alignment on priorities, deliverables, and timelines.
- Assist the CEO with professional and administrative tasks.
- Support day-to-day executive operations, ensuring deadlines and commitments are met.
- Arrange travel and manage other executive scheduling needs.
- Maintain organized records and ensure timely follow-up on pending matters.

Required Qualifications
- Proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or in a similar role.
- Exceptional organizational, time-management, and multitasking abilities.
- Excellent written and verbal English communication skills.
- Demonstrated professionalism, confidentiality, integrity, and discretion.
- Ability to work independently with minimal supervision.
- Strong follow-up and coordination skills.
- Capacity to manage shifting priorities in a dynamic executive environment.
- Strong interpersonal skills and confidence in engaging with senior stakeholders.
- High attention to detail and a proactive problem-solving approach.

Technical Skills
- Proficiency in MS Office applications including Word, Excel, PowerPoint, and Outlook.
- Experience with calendar and email management systems.
- Skilled in preparing professional presentations and reports.
- Familiarity with collaboration tools such as Zoom, Google Meet, and Microsoft Teams.
- Ability to efficiently organize digital documents, records, and executive information.

Preferred Qualifications and Benefits
IPS Pakistan offers a competitive salary and a comprehensive benefits package designed to support employee well-being and career growth. Benefits include health insurance covering both inpatient and outpatient services, semi-annual performance increments in January and July, and an inflation allowance. Employees also have access to professional training and development opportunities, career advancement prospects, subsidized or in-house meals, an on-site gym, and recreational facilities. The role provides direct exposure to executive leadership and strategic business operations within a dynamic and growth-oriented work environment.

This position is based in Lahore with a hybrid work arrangement depending on the CEO’s availability. It is a full-time role with working days from Monday to Friday. IPS Pakistan is an equal opportunity employer and encourages candidates who are detail-oriented, trustworthy, and confident in managing executive-level responsibilities to apply.