You will play a pivotal role in providing comprehensive administrative and secretarial support to ensure the efficient operation of the CSO's office. This position requires a proactive and highly organized individual with exceptional communication skills and the ability to handle a wide range of tasks with confidentiality and professionalism.

Location: Lahore Township

Timings: Mon to Sat (9am to 5pm)

Industry: NGO

Experience: 3 to 5 years as Personal Assistant


1) Calendar Management:

Effectively manage the CSO's calendar, scheduling meetings, appointments, and ensuring timely reminders. Coordinate and prioritize appointments, conferences, and travel arrangements.

2) Communication and Correspondence:

Handle all incoming and outgoing communications, including emails, calls, and written correspondence. Draft, proofread, and edit documents, letters, and reports as required.

3) Meeting Coordination:

Arrange and coordinate meetings, including logistics, agenda preparation, and minutes when necessary. Ensure the CSO is well-prepared for meetings by providing necessary documents and information in advance.

4) Travel Arrangements:

Make travel arrangements, including booking flights, accommodations, and transportation. Prepare travel itineraries and ensure all necessary arrangements are in place for smooth travel.

5) Document Management:

Organize and maintain electronic and physical files, ensuring easy retrieval of information. Manage confidential information with discretion and professionalism.

6) Event Coordination:

Assist in the planning and coordination of events, conferences, and special projects. Collaborate with other departments and external partners as needed.

7) Administrative Support:

Handle general administrative tasks such as expense management, invoice processing, and procurement. Provide support for ad-hoc projects and tasks as assigned by the CSO.

8) Relationship Management:

Liaise with internal and external stakeholders on behalf of the CSO. Build and maintain positive relationships with key contacts.

Job Requirements:

  • Bachelors in Business Administration, Management, or a related field
  • 3 to 5 years of experience as a Personal Assistant
  • Male candidates will be considered only (Traveling Required)
  • Candidate should possess strong organizational, communication, and multitasking abilities
  • Proficiency in office software such as Microsoft Office Suite and Google Workspace, have excellent time management skills, and be detail-oriented
  • Excellent written & verbal communication skills
  • The ability to work in a fast-paced environment, handle pressure, and adapt to changing priorities is crucial for an Executive Assistant
  • Protocol officer duties are also involved. This includes arranging transportation, accommodations, and meals for attendees, as well as managing the schedule and agenda for the event

Job Details

Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
Township, Lahore, Pakistan
Minimum Education:
Degree Title:
Bachelors in Business Administration, Management, or a related field
Career Level:
Experienced Professional
3 Years - 5 Years (3 to 5 years of experience as a Personal Assistant)
Apply Before:
May 04, 2024
Posting Date:
Apr 18, 2024

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