Executive Associate – Outsourcing Unit

AshreiTech is seeking a highly organized and proactive Executive Associate to join its Outsourcing Unit in Karachi, Pakistan. This full-time, on-site position requires working hours from 7:00 PM to 4:00 AM. The successful candidate will provide comprehensive executive support to leadership, assist with business operations, and coordinate administrative tasks to ensure smooth and efficient workflows. This role demands strong attention to detail, excellent communication skills, and the ability to manage multiple priorities while maintaining confidentiality. With 3 to 5 years of relevant experience, the Executive Associate will play a key role in supporting decision-making processes and enhancing cross-functional collaboration within the organization.

Key Responsibilities

- Executive Support: Manage leadership calendars, schedule meetings, coordinate appointments, and assist with daily priorities to optimize time management.
- Administrative Operations: Prepare and maintain essential business documents, including meeting minutes, presentations, and professional correspondence.
- Task & Project Coordination: Track assignments, deadlines, deliverables, and pending action items to ensure timely completion of business objectives.
- Cross-Functional Collaboration: Facilitate communication between internal departments to support operational needs and streamline workflows.
- Stakeholder Management: Professionally liaise with clients, vendors, and external partners to maintain strong working relationships.
- Reporting & Documentation: Compile management reports, progress summaries, presentations, and meeting notes for leadership review.
- Data & Records Management: Maintain accurate trackers, business records, and organized documentation for easy retrieval and audit purposes.
- Follow-Up & Execution: Monitor outstanding requests, provide progress updates, and ensure accountability for assigned tasks.
- Confidentiality: Handle sensitive business information with the utmost professionalism, discretion, and integrity.

Required Qualifications

- Bachelor’s degree in Business Administration, Management, or a related field.
- 3 to 5 years of experience in executive assistance, business operations, administrative coordination, or a similar role.
- Strong organizational, multitasking, time-management, and problem-solving skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office, Google Workspace, and other productivity tools.
- Ability to prepare professional reports, presentations, meeting minutes, and business correspondence.
- Strong interpersonal skills with the ability to coordinate effectively across multiple stakeholders.
- High attention to detail and capability to manage confidential information responsibly.
- A proactive, solution-oriented mindset with strong follow-up and execution skills.

Preferred Qualifications and Benefits

This role offers direct exposure to senior leadership and involvement in operational decision-making, providing valuable insight into business management. Candidates will have opportunities to develop skills in executive support, stakeholder management, and operational coordination within a collaborative and growth-oriented environment. AshreiTech fosters professional development and encourages a culture of teamwork and continuous improvement.

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This position is ideal for individuals seeking to advance their career in executive assistance and business operations within a dynamic outsourcing environment based in Karachi.