Executive Associate – Outsourcing Unit

AshreiTech is seeking a highly organized and proactive Executive Associate to join its Outsourcing Unit in Karachi. This full-time, on-site position requires working hours from 7:00 PM to 4:00 AM. The successful candidate will provide comprehensive executive support to leadership, assist with business operations, coordinate administrative tasks, and facilitate communication across departments. This role demands strong attention to detail, excellent multitasking abilities, and the capacity to manage confidential information with discretion. With 3 to 5 years of relevant experience, the Executive Associate will play a key role in ensuring smooth operational workflows and timely execution of business priorities.

Key Responsibilities

- Executive Support: Manage leadership calendars, schedule meetings, coordinate appointments, and assist with daily priorities.
- Administrative Operations: Prepare and maintain business documents, meeting minutes, presentations, and professional correspondence.
- Task & Project Coordination: Track assignments, deadlines, deliverables, and pending action items to ensure timely completion.
- Cross-Functional Collaboration: Work closely with internal departments to streamline communication and support operational needs.
- Stakeholder Management: Liaise professionally with clients, vendors, and external stakeholders.
- Reporting & Documentation: Compile management reports, progress summaries, presentations, and meeting notes.
- Data & Records Management: Maintain accurate trackers, business records, and organized documentation.
- Follow-Up & Execution: Monitor outstanding requests, provide progress updates, and ensure accountability for assigned tasks.
- Confidentiality: Handle sensitive business information with professionalism, discretion, and integrity.

Required Qualifications

- Bachelor’s degree in Business Administration, Management, or a related field.
- 3 to 5 years of experience in executive assistance, business operations, administrative coordination, or a similar capacity.
- Strong organizational, multitasking, time-management, and problem-solving skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office, Google Workspace, and other productivity tools.
- Ability to prepare professional reports, presentations, meeting minutes, and business correspondence.
- Strong interpersonal skills with the ability to coordinate effectively with multiple stakeholders.
- High attention to detail and capability to manage confidential information responsibly.
- A proactive, solution-oriented mindset with strong follow-up and execution skills.

Preferred Qualifications and Benefits

This role offers direct exposure to leadership and involvement in operational decision-making processes. It provides an excellent opportunity to develop skills in executive support, stakeholder management, and business operations coordination. AshreiTech fosters a collaborative work environment that encourages professional growth and development.

The position is based on-site at the NASTP facility in Karachi, requiring availability during evening to early morning hours. Candidates who thrive in dynamic environments and are committed to excellence will find this role rewarding and impactful.