Executive Coordinator

Horti Group, a leading and rapidly expanding company in the Landscape and Horticulture industry with multiple subsidiaries, is seeking a highly organized and detail-oriented Executive Coordinator to support the Executive Director’s office. This full-time position, based in Lahore, offers an excellent opportunity for a motivated professional to contribute to business growth while developing a long-term career within the organization. The ideal candidate will be tech-savvy, proactive, and skilled in managing reporting and document control systems across diverse business operations.

Key Responsibilities

Administrative & Executive Support:
Manage the Executive Director’s calendar, schedule meetings, and coordinate appointments efficiently. Organize, store, and maintain critical business documents and reports. Handle correspondence, emails, and phone calls with professionalism. Prepare high-quality reports, presentations, and data summaries to support decision-making.

Operations & Business Coordination:
Assist in tracking project timelines, deliverables, and action items to ensure timely completion. Maintain strong documentation and reporting standards across all subsidiaries. Support the Executive Director in implementing and monitoring company-wide systems, including ERP platforms. Coordinate with department managers to facilitate smooth workflow and communication. Develop and maintain structured document control systems for business operations.

HR & Team Management Support:
Assist with employee scheduling, recruitment coordination, and HR documentation. Maintain structured tracking and reporting of employee performance. Contribute to fostering a positive workplace culture and support team development initiatives.

Technology & Reporting:
Utilize both digital and physical tools for effective reporting, data management, and organization. Ensure timely and structured reporting on company operations, financials, and HR matters. Support the rollout and adoption of ERP and other platforms to enhance operational efficiency. Continuously improve document control and digital record-keeping processes.

Personal Assistance & Executive Coordination:
Serve as the Executive Director’s primary point of contact with staff, ensuring follow-ups on assigned tasks and deadlines. Schedule internal and external meetings, prepare agendas, and document minutes with clear action points. Gather necessary documents for approvals, ensure completeness, and track the approval process. Develop structured workflows for approvals, reporting, and task management to improve efficiency. Organize and maintain business-critical documents, reports, and correspondence. Identify urgent tasks, manage priorities, and ensure nothing is overlooked. Facilitate smooth communication between departments to relay messages, requests, and instructions effectively.

Required Qualifications

Bachelor’s degree in Business Administration, Management, Horticulture, Architecture, or Project Management. A minimum of 1-3 years of experience in a similar role, preferably within a corporate environment. Strong technical proficiency in Microsoft Office, Google Workspace, and ERP systems. Excellent skills in reporting and document management, with the ability to create structured reports and maintain organized records. Highly organized, detail-oriented, and proactive in problem-solving. Strong written and verbal communication skills. Ability to multitask, prioritize effectively, and perform well under pressure. Professionalism, trustworthiness, and the ability to handle confidential information with discretion.

Preferred Qualifications and Benefits

Candidates who can reliably commute to Lahore or are planning to relocate before starting work will be preferred. The position offers a competitive monthly salary range of Rs45,000 to Rs65,000. This role provides an opportunity to grow within a dynamic company and contribute meaningfully to its ongoing success.

Work location is in person, based in Lahore. Applicants will be asked about their expected salary and what makes them a good fit for this role during the application process.