Executive Operations Associate

We are seeking a detail-oriented and tech-savvy professional to support our executive team in managing daily operations efficiently. This role involves overseeing schedules, handling HR documentation, preparing reports, and managing digital content. The ideal candidate will be comfortable using AI tools such as ChatGPT, Claude, and Canva to accelerate routine tasks and improve productivity. If you are organized, curious, and eager to work with modern technology, this position offers an excellent opportunity to grow your skills in a dynamic environment.

Key Responsibilities
- Manage calendars, meetings, reminders, and daily priorities to ensure smooth executive operations.
- Support HR functions including maintaining employee records, onboarding documentation, attendance tracking, and HRIS data entry.
- Prepare reports, summaries, presentations, and detailed meeting notes.
- Utilize AI tools and simple automation techniques to draft documents, organize data, and streamline repetitive tasks.
- Assist with LinkedIn content by conducting research, drafting posts, scheduling updates, and tracking engagement metrics.
- Coordinate internal events, training sessions, and interview schedules.
- Maintain organized digital files, standard operating procedures (SOPs), and compliance-related documentation.
- Manage professional email and messaging communications on behalf of the executive.

Required Qualifications
- Bachelor’s degree or final-year student in Business, HR, Management, or a related discipline.
- Strong written communication skills in both English and Urdu.
- Proficiency in MS Office and Google Workspace applications, including Excel/Sheets, Word, and PowerPoint.
- Practical experience with AI tools such as ChatGPT, Claude, Gemini, or similar platforms.
- Basic graphic design skills, preferably with Canva.
- Excellent time management abilities and keen attention to detail.
- Ability to handle confidential information with discretion and maintain privacy.

Preferred Qualifications and Benefits
- Previous experience in HR, administrative support, or executive assistance is advantageous.
- Familiarity with social media management or content writing.
- Knowledge of CRM systems, and productivity tools like Notion, Trello, or Zapier.
- Understanding of documentation standards and compliance procedures.

We offer direct mentorship from a senior HR leader, providing valuable exposure to HR and digital transformation initiatives. This role supports skill development in AI workflows, HR analytics, and executive operations, with a clear growth path toward positions such as HR Executive or Operations Coordinator. Additional benefits include flexible working hours and opportunities for professional certifications.

The position offers a monthly salary range of Rs. 50,000 to Rs. 60,000 and is based on a hybrid remote work model located in Sahiwal GPO (57000). Shortlisted candidates will be contacted for interviews.