Posted Jul 04, 2026 40 views
We are a fast-growing company specializing in digital marketing, web development, SEO, AI automation, and technology solutions, serving clients across the UAE, USA, and Pakistan. We are looking for a highly organized, proactive, and detail-oriented Executive Personal Assistant to support the CEO in managing daily operations, client communications, scheduling, follow-ups, and overall business coordination. The ideal candidate will be an independent thinker capable of solving problems efficiently, managing multiple projects simultaneously, and ensuring smooth execution beyond traditional assistant responsibilities.
Key Responsibilities
Executive Support
Manage the CEO’s calendar, appointments, and meetings with clients, prospects, and team members. Ensure timely reminders are sent to avoid missed meetings. Organize daily, weekly, and monthly priorities to optimize workflow and productivity.
Client & Sales Coordination
Maintain consistent follow-up with leads and prospects to keep engagement high. Coordinate discovery calls and sales meetings, update lead records in the CRM system, and prepare detailed meeting notes and action items. Track proposals, contracts, and client communications to ensure timely progress.
Team & Project Coordination
Collaborate with developers, designers, SEO specialists, and marketing teams to monitor project progress. Track deadlines and escalate any delays or issues as necessary. Prepare daily and weekly status reports for executive review to maintain transparency.
Administrative Tasks
Manage emails and organize the inbox for efficient communication. Create reports, spreadsheets, and presentations as required. Conduct online research to support business needs and maintain accurate company documentation and records. Coordinate travel and business arrangements when needed.
AI & Digital Tools
Leverage ChatGPT and other AI tools to boost productivity. Assist with content creation and research tasks, automate repetitive business processes, and support marketing and operational workflows through digital tools.
Required Qualifications
Excellent English communication skills, both written and verbal. A minimum of 2 years’ experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or Project Coordinator. Strong organizational skills with the ability to multitask effectively. Experience working with remote teams. Proficiency in Google Workspace and Microsoft Office. Familiarity with project management tools such as ClickUp, Asana, Trello, or Monday.com. Experience using CRM systems. Comfortable leveraging AI tools like ChatGPT. Ability to work independently with minimal supervision.
Preferred Qualifications and Benefits
Experience in a digital marketing agency environment is highly desirable. Knowledge of SEO, Google Ads, social media marketing, or web development is a plus. Experience managing international clients and project management skills will be advantageous.
This role offers a unique opportunity to work closely with company leadership in a fast-paced, innovative environment. The successful candidate will contribute directly to the company’s growth and success while gaining valuable experience in a diverse and dynamic industry.
Compensation and Work Location
The salary range for this position is Rs50,000 to Rs150,000 per month. The role requires in-person attendance at the company’s office.
Skills
Devronix Solutions
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