Executive Procurement

We are looking for a detail-oriented Procurement Coordinator to support our end-to-end procurement process. The successful candidate will manage purchase orders, coordinate with suppliers and logistics partners, and ensure timely delivery of goods. This role demands strong organizational skills, effective communication, and the ability to maintain accurate records to support audit and compliance requirements.

Key Responsibilities

- Receive and verify Proforma Invoices to ensure accuracy and completeness before processing.
- Prepare Purchase Orders in alignment with company policies and procurement plans.
- Maintain clear, up-to-date procurement documentation and records to support audit and compliance activities.
- Prepare payment requests and coordinate with the Finance Department to ensure timely supplier payments.
- Follow up on payment status to promptly resolve any delays or discrepancies.
- Monitor production progress by tracking supplier timelines and identifying potential delays.
- Report production delays immediately and collaborate with suppliers to ensure timely completion of orders.
- Coordinate shipment scheduling with freight forwarders and logistics partners for effective transportation management.
- Monitor shipment schedules and actively follow up on loading and transportation movements.
- Ensure all shipping documentation is accurate and complete to facilitate customs clearance and delivery.
- Work closely with warehouse teams to confirm stock receipts and manage delivery schedules efficiently.
- Prepare daily procurement follow-up reports highlighting key updates and challenges.
- Generate production status reports to provide insights into order fulfillment progress.
- Create shipment tracking reports to keep relevant stakeholders informed about delivery timelines.
- Compile and communicate reports on pending procurement issues to aid in resolution and decision-making.
- Build and maintain strong relationships with suppliers to foster collaboration and improve supplier performance.
- Utilize vendor management systems to monitor supplier data and streamline procurement processes.
- Engage in contract negotiations to secure favorable terms and optimize procurement cost-effectiveness.

Required Qualifications

- Proven experience in procurement or supply chain coordination.
- Strong knowledge of purchase order preparation and invoice verification.
- Excellent organizational skills with keen attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- Proficiency in vendor management systems and procurement software.
- Effective communication and interpersonal skills to liaise with suppliers, finance teams, and logistics partners.
- Ability to prepare detailed reports and maintain accurate documentation.

Preferred Qualifications and Benefits

- Experience in contract negotiation and supplier relationship management.
- Familiarity with customs clearance processes and shipping documentation.
- Ability to work collaboratively with warehouse and logistics teams.
- Competitive monthly salary ranging from Rs30,000 to Rs40,000.
- Work location requires in-person attendance, enabling direct engagement with internal teams and external partners.

This position offers an excellent opportunity to contribute to a dynamic procurement function, develop strong supplier partnerships, and ensure smooth operational workflows.