Executive - Procurement

The Procurement Executive plays a vital role in sourcing, purchasing, and managing the supply of raw materials, hardware, accessories, packaging, and services essential for furniture manufacturing and retail operations. This position ensures timely procurement, cost efficiency, quality compliance, and effective vendor management while maintaining optimal inventory levels to support production schedules.

Key Responsibilities

Procurement & Purchasing:
Source and procure a wide range of furniture-related materials including wood, MDF, plywood, laminates, veneers, fabrics, foams, hardware, glass, metals, packaging materials, and consumables. Obtain quotations from multiple suppliers and negotiate prices, payment terms, and delivery schedules. Generate Purchase Orders (POs) and ensure timely processing and approvals. Monitor procurement activities to guarantee uninterrupted production and operations. Maintain procurement records and documentation in line with company policies.

Vendor Management:
Identify, evaluate, and onboard new suppliers while developing and maintaining strong relationships with existing vendors. Conduct supplier performance evaluations based on quality, cost, delivery, and service. Address and resolve supplier-related issues promptly. Negotiate contracts and annual pricing agreements where applicable.

Inventory & Planning:
Collaborate with production, warehouse, and sales teams to forecast material requirements. Monitor stock levels and reorder points to avoid shortages or overstocking. Track lead times to ensure materials are delivered according to production plans. Support inventory audits and reconciliation activities.

Cost Control & Analysis:
Analyze market trends and material pricing to identify cost-saving opportunities without compromising quality. Prepare comparative cost analyses and supplier evaluation reports. Assist management with budgeting and procurement planning.

Quality & Compliance:
Ensure all procured materials meet required quality standards and specifications. Coordinate with Quality Assurance and Production departments regarding material inspections. Ensure compliance with company procurement policies and contractual obligations. Maintain accurate procurement records for audits and reporting.

Coordination & Communication:
Liaise effectively with suppliers, logistics providers, warehouse, production, and finance teams. Follow up on deliveries, invoices, and payment matters. Coordinate import procurement activities when applicable. Provide regular procurement status reports to management.

Required Qualifications
Bachelor’s degree in Supply Chain Management, Business Administration, Procurement, Logistics, or a related field.

Preferred Qualifications
Professional certifications in Procurement or Supply Chain Management will be considered an advantage.

Experience
2 to 5 years of procurement or purchasing experience, preferably within the furniture, manufacturing, interior fit-out, woodworking, or related industries. Experience in sourcing furniture raw materials and hardware is highly preferred.

Required Skills & Competencies
Strong negotiation and vendor management skills are essential. Knowledge of furniture manufacturing materials and supply markets is required, along with an understanding of inventory management and procurement processes. Proficiency in ERP systems and Microsoft Excel is necessary. The role demands strong analytical and cost-management abilities, excellent communication and coordination skills, as well as problem-solving and decision-making capabilities. The ability to work under pressure, meet deadlines, and maintain attention to detail and accuracy in documentation is critical.

Key Performance Indicators (KPIs)
Material availability rate, purchase cost savings, supplier on-time delivery performance, procurement lead time reduction, inventory turnover ratio, purchase order accuracy, vendor performance ratings, reduction in stock-out incidents, and compliance with procurement policies and procedures.

Working Conditions
This is an office-based role with regular visits to warehouses, factories, suppliers, and furniture production facilities. Travel is required for supplier meetings, sourcing activities, and market surveys.

Work Location:
In-person attendance is required.