Executive Purchase Compliance & PMO

The Executive Purchase Compliance & PMO role within the Procurement department is based in Islamabad and reports to the Senior Manager Purchase Compliance & PMO. This permanent position demands a candidate with strong analytical, documentation, and coordination skills. The ideal professional will have a deep understanding of procurement technical evaluation processes, vendor management, and expert pool management. This role plays a vital part in ensuring audit compliance, standardizing processes, tracking expert performance, and maintaining centralized control over Technical Evaluations (TEs).

Key Responsibilities

- Organize and facilitate centralized Technical Evaluation sessions across various sourcing projects to ensure consistency and compliance.
- Manage and maintain the Expert Pool database within the ERP system, ensuring data accuracy and up-to-date records.
- Support the Vendor Management Team in vendor registration and onboarding processes.
- Collaborate with the Procurement Sourcing Team to upload and onboard new vendors on the Open Bid Portal, expanding the vendor base and identifying qualified opportunities.
- Ensure transparency and compliance throughout the TE process, including monitoring expert behavior and the quality of scoring.
- Monitor and report on TE Service Level Agreement (SLA) performance and efficiency KPIs, recommending improvements where necessary.
- Work closely with the Procurement Oversight Team to enhance the TE framework and address any process gaps.
- Ensure all mandatory training for experts is completed and maintain the accuracy of expert pool data.
- Identify and report any negative expert performance or behavioral issues to the relevant departments.
- Archive all TE-related documentation, including signed Statements of Compliance (SOCs), undertakings, feedback forms, and session recordings.
- Maintain an expert feedback database and share performance summaries with Heads of Departments for review.

Required Qualifications

- A Bachelor’s degree is mandatory. Degrees in Supply Chain Management, Project Management, Finance, ACCA, or related disciplines are preferred.
- 3 to 5 years of relevant experience, ideally in procurement or technical evaluation roles.
- Strong communication and interpersonal skills to effectively collaborate across teams and stakeholders.
- Proven project and time management abilities to handle multiple responsibilities efficiently.
- Excellent documentation and record-keeping skills to maintain compliance and audit readiness.
- Demonstrated leadership and mentoring capabilities to guide team members and experts.
- Strong problem-solving and critical thinking skills to identify issues and implement solutions.
- Ability to work cross-functionally and coordinate with various departments.

Preferred Qualifications and Skills

- In-depth knowledge of technical evaluation, vendor management, and procurement processes.
- Familiarity with policy compliance and audit documentation requirements.
- Expertise in stakeholder management and coordination to facilitate smooth TE sessions.
- Competence in data analysis and reporting, particularly for monitoring TE SLA performance.
- Experience in planning and facilitating TE sessions to ensure process adherence and quality outcomes.

This role offers the opportunity to contribute significantly to procurement compliance and process optimization within a dynamic environment. The successful candidate will play a key role in enhancing vendor management practices and ensuring the integrity of technical evaluations.