Executive Secretary

MOHAMAD AMIN BROS (PRIVATE) LIMITED

Lahore , Pakistan

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We are seeking a detail-oriented professional to support our organization by managing official and legal documentation, coordinating meetings, and ensuring compliance with company policies. The ideal candidate will be responsible for accurately transcribing dictations, drafting various types of correspondence, and maintaining organized records. This role requires strong communication skills, proficiency in office software, and the ability to work collaboratively across departments to facilitate smooth operations.

Key Responsibilities

- Take shorthand dictation for official and legal letters and convert them into detailed, accurate texts.
- Draft letters addressed to partner companies and other external stakeholders.
- Attend meetings with management to take notes and prepare comprehensive summaries.
- Prepare minutes for board meetings, general meetings, and notices as required.
- Develop, revise, and circulate Standard Operating Procedures (SOPs) and office orders in coordination with various departments. Ensure timely implementation and compliance with these documents.
- Draft legal letters related to regulatory and compliance matters.
- Deliver high-quality, error-free written content and provide prompt revisions when necessary.
- Manage calendars and coordinate meetings efficiently.
- Prepare monthly presentation reports and correspondence.
- Compile and present periodic reports on assigned projects.
- Create spreadsheets and presentations by integrating data from multiple sources.
- Maintain strong follow-up with team members to ensure completion of tasks outlined in meeting minutes.
- Digitize data from paper formats into electronic files or databases.
- Archive data and past reports systematically for easy retrieval.
- Coordinate effectively with all departments regarding records and documentation.
- Perform any additional tasks assigned by management.

Required Qualifications

- Highly proficient in spoken and written English.
- Strong command of MS Office applications, including Word, Excel, and PowerPoint.
- Excellent typing speed coupled with advanced shorthand and transcription skills.
- Superior writing, editing, and analytical abilities.
- Skilled in internet research and information gathering.
- Ability to apply keyword analysis techniques effectively.

Preferred Qualifications and Benefits

- A Master’s degree is preferred.
- At least two years of relevant experience is desirable.
- The position offers a starting salary from Rs. 100,000 per month.
- This is an in-person role requiring presence at the workplace.

This opportunity is ideal for candidates who are meticulous, proactive, and possess strong organizational skills. If you thrive in a dynamic environment and have a passion for precise communication and documentation, we encourage you to apply.