Expression of Interest: Executive Assistant

Pakistan Tobacco Company (BAT) is seeking an Executive Assistant to support the Head of Function and the functional leadership team in Islamabad. This role plays a vital part in ensuring smooth administrative operations by managing calendars, travel arrangements, expense claims, and coordinating meetings and events. The position requires a proactive individual who can handle multiple tasks independently while maintaining strong communication and stakeholder management skills. BAT offers a dynamic work environment focused on innovation, inclusion, and career growth, where employees are empowered to contribute to the company’s vision of Building a Smokeless World.

Key Responsibilities
- Manage the Head of Function’s calendar, medical claims, travel and entertainment (T&E) claims, and other daily administrative tasks. Assist the leadership team with expense claims processing.
- Coordinate travel arrangements including flight bookings, hotel accommodations, and visa applications for the function.
- Organize departmental and cross-functional meetings and events, ensuring seamless execution and stakeholder coordination.
- Oversee T&E portal activities by troubleshooting user issues, monitoring ageing claims, ensuring accurate claim submissions, conducting training on T&E policies, and distributing educational communications.
- Handle purchase orders and vendor invoices (both PO and non-PO), track departmental T&E budgets, consolidate reports, and maintain records of POs, GRNs, and invoices while liaising with internal and external stakeholders.

Required Qualifications
- Minimum of 3 to 4 years’ experience as an Executive Assistant or in a similar administrative support role.
- Bachelor’s degree in any relevant field.
- Proficient in administrative systems with strong command of English. Skilled in MS Teams and Microsoft Office applications.
- Excellent communication and stakeholder management skills with the ability to independently resolve administrative issues.
- Demonstrates proactiveness, ownership, and strong interpersonal skills, with a collaborative team spirit.

Preferred Qualifications and Benefits
- BAT offers a competitive salary package along with a market-leading annual performance bonus (subject to eligibility).
- Employees benefit from a comprehensive range of health plans, initiatives promoting work-life balance, transportation support, and flexible holiday arrangements with additional incentives.
- The company fosters continuous professional development through access to online learning platforms and personalized growth programs designed to enhance leadership skills.
- BAT is recognized as a Global Top Employer for eight consecutive years, emphasizing an inclusive culture where diversity of background and thought is valued.
- The organization supports career progression through internal mobility and offers programs such as The Global Returners to assist professionals returning to work after career breaks.
- BAT prioritizes employee wellbeing across social, emotional, physical, and financial dimensions, providing initiatives that build resilience, promote healthy lifestyles, and support financial security.
- The company is committed to providing reasonable accommodations during the recruitment process to ensure all candidates can perform at their best.

At BAT, values such as inclusivity, integrity, passion, and teamwork guide every action. Joining BAT means becoming part of a purpose-driven organization where your career development is supported, and your contributions help shape a better tomorrow. If you are ready to take control of your future and thrive in a collaborative and empowering environment, BAT welcomes your expression of interest.